Program Coordinator

Our client is a growing medical communications company located in in New York City. They are currently looking to hire a Program Coordinator. The Program Coordinator position is a temporary-to-hire opportunity but could be a direct hire position for the right candidate.

Responsibilities:  

• Candidate will manage all aspects of speaking events designed for health care professionals
• Execute logistics for programs to ensure commitments are met on schedule.
• Adheres to client compliance guidelines
• Understands SOPs and Business Rules for assigned clients
• Ensures budgets are accurate and compliant for each program ensuring to update projected expenses to actual expenses
• File program folders once program details have been confirmed and program has been closed out
• Handle incoming calls from clients, vendors, and speakers and assist with all requests
• Manage restaurant vendors and travel arrangements

Qualifications:

• Position requires ability to solve problems with some degree of independence
• Individual must be self-motivated, resourceful, organized and flexible, able to work in a fast-paced environment and to multi-task and prioritize
• Candidate should have excellent communication skills, ability to work with a variety of people (physician and client contacts), and willingness to work extended hours to meet client needs
• Proficiency in MS Outlook, Word, Excel and use of the Internet are required
• Previous customer service or meeting planning work experiences a plus
• Proper use and understanding of company databases in order to enter information accurately for the following categories:
  • Venue
  • Audiovisual
  • Air/Ground Transportation & Hotel Arrangements
  • Budget Management
  • Coordinate payment with venues—uploading receipts to program in a timely manner and reconciling with accounting
• 1-3 years of experience in event planning required