Project Assistant – Recent Grads

Our client is a research-based pharmaceuticals firm. They market their pharmaceuticals directly to health care providers and patients. They are currently seeking Project Assistants, preferably recent grads, for 1-year contract assignments.

Responsibilities:

• Provide administrative and project support
• Provide oversight / coordination with other administrative staff
• Provide project support
• Assist in presentation design and report generation as needed
• Compose, edit and maintain documents including written and electronic communications, meeting minutes, reports, letters, forms, training materials, and procedures including serving as SharePoint administrator for Leadership Team.
• Establishes collaborative relationships required to expedite work
• Coordinate various programs as directed such as by scheduling, booking conference rooms and food service.
• Gathers information for meetings and distributes to all individuals attending
• Maintain bills/standing orders that support the budget processes
• Order supplies and other items for department
• Complete expense reports, work orders/maintenance requests, and electronic requisitioning/Ariba
• Coordinates special activities/events
• Coordinates offsite meetings that require execution of multiple tasks
• Oversee invitations, travel coordination, location arrangement, menu selection, etc.
• Maintains confidentiality of all employee information.
• Distribute various documents to appropriate locations and people.
• Revises formats of templates and documents
• Proactively updates information

Qualifications:

• Recent college grad preferred
• Previous Intern experience at a Pharmaceutical company desired
• General knowledge of scientific language
• Technical background; good with PowerPoint, Excel, Word.
• Ability to work well under pressure
• Demonstrated project management skills strongly preferred
• Excellent communication and interpersonal skills are required
• Demonstrated resourcefulness, with ability to anticipate needs, prioritize responsibilities and take initiative
• Strong organizational skills with a proven ability to prioritize and work independently
• Ability to be flexible and adaptable to provide support to additional team members when needed