Accounting Assistant

Our client is a specialty installer and servicer of equipment into heavy machinery. They are currently seeking an Accounting Assistant to join their team.

Salary/Hourly Rate:

$45k – $55k

Position Overview:

Our client is looking for an experienced Accounting Assistant to provide accounts receivable and clerical services as needed. This is an excellent opportunity for a self-motivated person to further a career in accounting with a great culture and strong values and exceptional customer service.

Responsibilities of the Accounting Assistant:

• Creating purchase orders and invoices to send out to customers by mail/email
• Data entry of invoices, rentals and work orders
• Receiving orders, comparing packing slip & PO to Sage, getting product to the correct salesman
• Making sure PO pricing is correct and updated regularly by creating new items in Sage paying attention to serialized items
• Entering vendor bills and marking customer items and making sure the customer is invoiced for what we are billed
• Sending out monthly statements
• Coding of general ledger accounts
• Problem solving and finding mistakes when it comes to invoice discrepancies
• Communicating regularly with customers as well as vendors with a positive attitude
• Processing payments of invoices by check and/or credit cards and entering in Sage
• Putting money on hold for vendors once invoices are paid
• Calculating commissions
• Maintaining the rental book by making sure loaners are returned and accounted for
• Collections on delinquent accounts
• Greeter of store front customers
• Answering phones
• Obtaining credit applications/reference checks for customers trying to get on account
• Keeping customer files updated
• Filing accounts receivable and payable invoices
• Assisting the Controller in further accounting duties
• Other responsibilities as assigned

Qualifications of the Accounting Assistant:

• Knowledge and experience in full-cycle AR
• Ability to work onsite in a sales/construction environment
• Strong work ethic and a quick learner
• Ability to self-manage workloads and initiate tasks along with being flexible in assuming new responsibilities as they arise
• Must be detail-oriented with strong multi-tasking skills, along with strong communication skills to work effectively with internal and external teams

Education Requirements:

• Bachelor’s degree is preferred

Benefits:

• Client provided benefits, upon eligibility