Accounting Assistant

JOB FUNCTION: Finance & Accounting
JOB TYPE: Direct Hire
COMPENSATION: $45k - $55k
POSTED: Jul 12, 2022

Our client is a specialty installer and servicer of equipment into heavy machinery. They are currently seeking an Accounting Assistant to join their team.

Salary/Hourly Rate:

$45k – $55k

Position Overview:

Our client is looking for an experienced Accounting Assistant to provide accounts receivable and clerical services as needed. This is an excellent opportunity for a self-motivated person to further a career in accounting with a great culture and strong values and exceptional customer service.

Responsibilities of the Accounting Assistant:

  • Creating purchase orders and invoices to send out to customers by mail/email
  • Data entry of invoices, rentals and work orders
  • Receiving orders, comparing packing slip & PO to Sage, getting product to the correct salesman
  • Making sure PO pricing is correct and updated regularly by creating new items in Sage paying attention to serialized items
  • Entering vendor bills and marking customer items and making sure the customer is invoiced for what we are billed
  • Sending out monthly statements
  • Coding of general ledger accounts
  • Problem solving and finding mistakes when it comes to invoice discrepancies
  • Communicating regularly with customers as well as vendors with a positive attitude
  • Processing payments of invoices by check and/or credit cards and entering in Sage
  • Putting money on hold for vendors once invoices are paid
  • Calculating commissions
  • Maintaining the rental book by making sure loaners are returned and accounted for
  • Collections on delinquent accounts
  • Greeter of store front customers
  • Answering phones
  • Obtaining credit applications/reference checks for customers trying to get on account
  • Keeping customer files updated
  • Filing accounts receivable and payable invoices
  • Assisting the Controller in further accounting duties
  • Other responsibilities as assigned

Qualifications of the Accounting Assistant:

  • Knowledge and experience in full-cycle AR
  • Ability to work onsite in a sales/construction environment
  • Strong work ethic and a quick learner
  • Ability to self-manage workloads and initiate tasks along with being flexible in assuming new responsibilities as they arise
  • Must be detail-oriented with strong multi-tasking skills, along with strong communication skills to work effectively with internal and external teams

Education Requirements:

  • Bachelor’s degree is preferred


  • Client provided benefits, upon eligibility
As a woman-owned firm, we value diversity. We are an equal opportunity employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request an accommodation.
Position ID: 111729