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JOB FUNCTION: Finance & Accounting
JOB TYPE: Direct Hire

COMPENSATION: $50/hr - $60/hr
POSTED: Jun 29, 2020

Our client is a large commercial and industrial heating, ventilating, and air-conditioning (HVAC) company. They are seeking an Accounts Payable Manager to join their team.

Salary/Hourly Rate:

$50-60K (Depending on Experience)

Position Overview:

The Accounts Payable Manager will provide assistance to the Controller and to the CFO for the company’s Accounts Payable, National Purchasing Program and Business Licensing & Registration processes. Occasional, but infrequent travel may be required.

Responsibilities of the Accounts Payable Manager:

  • Process vendor & subcontractor invoices for payment, maximizing discounts taken while ensuring company policy and procedure requirements are met, all while helping achieve the company’s cash flow goals
  • Process P-Card transactions for proper job, project and general expense costing purposes
  • Process routine general and administrative invoices and check requests for payment
  • Process and pay employee expense reports on a weekly basis
  • Work with employees to resolve discrepancies/problems as needed
  • Handle vendor inquiries as needed to ensure prompt problem resolution
  • Lead and coordinate New Vendor set-up processes, including ensuring proper documentation is secured (W-9’s, etc.)
  • Help prepare periodic P-Card activity status and exception reports
  • Research and reconcile Vendor & Subcontractor Account Statements to ensure proper recognition of accurate job / project costs and business expenses
  • Assist with End of Month AP Aged Trial
  • Balance reconciliation of the General Ledger
  • File and index all accounts payable related documentation
  • Lead and coordinate weekly vendor, subcontractor, and routine cost of business check runs
  • Assist Service Administrative Assistant in ordering business cards
  • Handle vendor requests for Sales Tax Exempt forms and documentation
  • Assist with preparation of annual 1099 tax filings
  • Maintain the Construction Permits Checking Account
  • Assist with processing Business Licenses including new license requests, renewals, and maintenance
  • Assist with the Quarterly Rebate program data collection and reporting processes, ensuring accurate and timely reporting of results each quarter
  • Support Finance staff and Operations by answering questions about invoice level data within COINS
  • Analyze spending and assists in cost control

Qualifications of the Accounts Payable Manager:

  • A minimum of 15 years experience in Accounts Payable preferred
  • Proficiency in Excel or equivalent spreadsheet software and Microsoft Office products
  • Working knowledge of COINs accounting system software preferred
  • Flexibility to work outside normal work hours/weekends, as required

Education Requirements:

  • High School degree or equivalent required

All form fields are required.