Administrative Assistant

Our client is a fast-paced, exciting, and creative marketing agency! They are looking for a dependable, resourceful, and ambitious Administrative Assistant to join their team. They are looking for an Administrative Assistant who can jump right in and take charge in a fast-paced environment.

Salary/Hourly Rate:

$25/hr – $30/hr ($70k – $80k annually)

Position Overview:

This position is supporting a creative and energetic team of a well-known marketing agency. They are looking for a team player, who can jump right in! This Administrative Assistant might be providing back-up support to other Executive Assistants when needed. This is an amazing opportunity for an Administrative Assistant who thrives in the creative industry and who also loves a support role.

Responsibilities of the Administrative Assistant:

• Schedule appointments, maintain a calendar, telephone, department and group meetings, expense reports, files, etc.
• Provide administrative support as needed
• Assist with presentations and meeting materials
• Ensure executive is prepared with necessary materials for meetings
• Handle critical and highly sensitive and confidential matters
• Act as liaison to the Executive’s direct reports and their staff
• Coordinate setup of new employees including on-boarding facilitation and partner with facilities
• Maintain department organization charts, phone lists, and confidential information
• Maintain inventory of office equipment and office supplies, purchase as necessary, and manage a budget
• Handle all travel agendas, itineraries, expense planning, and expense reports
• File and organize communications to ensure a smooth and timely flow of information
• Consolidate information from multiple sources to facilitate the supervisor’s review
• Create, format and edit correspondence and presentations with minimal direction and precision
• Follow on various activities to ensure completion and deadlines are met

Qualifications of the Administrative Assistant:

• 3 – 5 years of experience supporting a busy team in a fast-paced environment
• Excellent knowledge and experience working with Microsoft Office Suite(Word, Excel, PowerPoint, and Outlook)
• Exceptional time-management and prioritization skills
• Strong problem-solving and follow-up skills
• Must be proactive, organized, and take an initiative
• Excellent organizational and follow-up skills with attention to detail

Education Requirements:

• Bachelor’s degree required

Benefits:

• Competitive benefits package