Administrative Assistant

JOB FUNCTION: Administrative Support
JOB TYPE: Temp to Hire
LOCATION: New York, NY
COMPENSATION: $70k - $80k
REMOTE / ONSITE: Onsite
POSTED: Jul 26, 2022

Our client is a fast-paced, exciting, and creative marketing agency! They are looking for a dependable, resourceful, and ambitious Administrative Assistant to join their team. They are looking for an Administrative Assistant who can jump right in and take charge in a fast-paced environment.

Salary/Hourly Rate:

$25/hr – $30/hr ($70k – $80k annually)

Position Overview:

This position is supporting a creative and energetic team of a well-known marketing agency. They are looking for a team player, who can jump right in! This Administrative Assistant might be providing backup support to other Executive Assistants when needed. This is an amazing opportunity for an Administrative Assistant who thrives in the creative industry and who also loves a support role.

Responsibilities of the Administrative Assistant:

  • Schedule appointments, maintain a calendar, telephone, department and group meetings, expense reports, files, etc.
  • Provide administrative support as needed
  • Assist with presentations and meeting materials
  • Ensure executive is prepared with necessary materials for meetings
  • Handle critical and highly sensitive and confidential matters
  • Act as liaison to the Executive’s direct reports and their staff
  • Coordinate setup of new employees including on-boarding facilitation and partner with facilities
  • Maintain department organization charts, phone lists, and confidential information
  • Maintain inventory of office equipment and office supplies, purchase as necessary, and manage a budget
  • Handle all travel agendas, itineraries, expense planning, and expense reports
  • File and organize communications to ensure a smooth and timely flow of information
  • Consolidate information from multiple sources to facilitate the supervisor’s review
  • Create, format and edit correspondence and presentations with minimal direction and precision
  • Follow on various activities to ensure completion and deadlines are met

Qualifications of the Administrative Assistant:

  • 3 – 5 years of experience supporting a busy team in a fast-paced environment
  • Excellent knowledge and experience working with Microsoft Office Suite(Word, Excel, PowerPoint, and Outlook)
  • Exceptional time-management and prioritization skills
  • Strong problem-solving and follow-up skills
  • Must be proactive, organized, and take an initiative
  • Excellent organizational and follow-up skills with attention to detail

Education Requirements:

  • Bachelor’s degree required

Benefits:

  • Competitive benefits package
As a woman-owned firm, we value diversity. We are an equal opportunity employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request an accommodation.
Position ID: 112194