Administrative Assistant

JOB FUNCTION: Administrative Support
JOB TYPE: Direct Hire
LOCATION: Coral Gables, FL
COMPENSATION: $70k - $85k
REMOTE / ONSITE: Onsite
POSTED: Nov 16, 2022

Our client, a private equity company, is looking to add an experienced Administrative Assistant to their team and be part of a large international organization.

Salary/Hourly Rate:

$70,000 – $85,000

Position Overview:

The ideal Administrative Assistant is organized, detailed-oriented, resourceful, professional, and has extensive experience handling administrative tasks. The Administrative Assistant will join the well established office and support 5 to 8 investment professionals.

Responsibilities of the Administrative Assistant:

  • Process and reconcile travel and expense reimbursement requests
  • Coordinate travel arrangements for domestic and international travel, including booking flights, hotel accommodations, transportation, reservations, preparing itineraries, and coordinating meeting
  • Maintain detailed calendars, contacts, and databases potentially for multiple professionals, while maintaining accuracy and confidentiality
  • Coordinate and set up internal and external meetings including video conferencing, catering, preparing meeting materials and presentations
  • Manage sensitive information with the utmost confidentiality
  • Other duties as assigned

Qualifications for the Administrative Assistant:

  • 3+ years of Administrative Assistant experience
  • Proficiency in Microsoft Office Suite required
  • Knowledge of Concur and Salesforce preferred
  • Excellent written and verbal communication skills

Education Requirements:

  • Bachelor’s degree is preferred but is not required

Benefits:

  • Full benefits package (medical, dental, vison, 401k, etc.) starting day 1 of employment
  • 90% cell phone reimbursement
As a woman-owned firm, we value diversity. We are an equal opportunity employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request an accommodation.
Position ID: 116117