Administrative Assistant

JOB FUNCTION: Administrative Support
JOB TYPE: Temp to Hire
LOCATION: New York, NY
COMPENSATION: $25/hr - $30/hr
REMOTE / ONSITE: Onsite
POSTED: Jan 19, 2023

Our client is a fast-paced, exciting, and creative agency! This is an opportunity to join the ranks of accomplished and talented creatives who have been in the industry for years. They are looking for a dependable, resourceful and ambitious Administrative Assistant to join their team. The ideal candidate should be able to jump right in and take charge in a fast-paced environment.

Salary/Hourly Rate:

$25 – $30/hr

Position Overview:

This position is supporting a creative and energetic team of a well-known marketing agency. This Administrative Assistant might be providing back up support to other Executive Assistants when needed. This is an amazing opportunity for an Administrative Assistant who thrives in a creative industry and who also loves to help out in various ways whether calendar management, helping visitors or other administrative duties.

Responsibilities of the Administrative Assistant:

  • Scheduling appointments, maintaining a calendar, telephone, department and group meetings, expense reports, files, etc.
  • Provide administrative support as needed
  • Assist with presentations and meeting materials
  • Ensure executive is prepared with necessary materials for meetings
  • Handle critical and highly sensitive and confidential matters
  • Act as liaison to executive’s direct reports and their staff
  • Coordinate setup of new employees including on-boarding facilitation and partner with facilities
  • Maintain department organization charts, phone lists, and confidential information
  • Maintain inventory of office equipment and office supplies, purchase as necessary and manage a budget
  • Handle all travel agendas, itineraries and expense planning and expense reports
  • File and organize communications to ensure smooth and timely flow of information
  • Consolidate information from multiple sources to facilitate supervisors review
  • Creates, formats and edits correspondence and presentations with minimal direction and precision
  • Follows on various activities to ensure completion and deadlines are met

Qualifications for the Administrative Assistant:

  • 3 to 5 years of experience supporting a busy team in a fast-paced environment
  • Excellent knowledge and experience working with Microsoft Office Suite(Excel, PowerPoint, etc.)
  • Exceptional time management and prioritization skills
  • Strong problem solving and follow up skills; must be proactive, organized and take an initiative
  • Strong computer skills (Outlook, Excel, Word, PowerPoint)
  • Excellent organizational and follow-up skills with attention to detail

Education Requirements:

  • Bachelor’s degree is required

Benefits:

  • Competitive Benefits Package
As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request an accommodation.
EOE/M/F/D/V/SO
Position ID: 117800