Administrative Assistant

Our client is a fast-paced, exciting, and creative agency! This is an opportunity to join the ranks of accomplished and talented creatives who have been in the industry for years. They are looking for a dependable, resourceful and ambitious Administrative Assistant to join their team. The ideal candidate should be able to jump right in and take charge in a fast-paced environment.

Salary/Hourly Rate:

$25 – $30/hr

Position Overview:

This position is supporting a creative and energetic team of a well-known marketing agency. This Administrative Assistant might be providing back up support to other Executive Assistants when needed. This is an amazing opportunity for an Administrative Assistant who thrives in a creative industry and who also loves to help out in various ways whether calendar management, helping visitors or other administrative duties.

Responsibilities of the Administrative Assistant:

• Scheduling appointments, maintaining a calendar, telephone, department and group meetings, expense reports, files, etc.
• Provide administrative support as needed
• Assist with presentations and meeting materials
• Ensure executive is prepared with necessary materials for meetings
• Handle critical and highly sensitive and confidential matters
• Act as liaison to executive’s direct reports and their staff
• Coordinate setup of new employees including on-boarding facilitation and partner with facilities
• Maintain department organization charts, phone lists, and confidential information
• Maintain inventory of office equipment and office supplies, purchase as necessary and manage a budget
• Handle all travel agendas, itineraries and expense planning and expense reports
• File and organize communications to ensure smooth and timely flow of information
• Consolidate information from multiple sources to facilitate supervisors review
• Creates, formats and edits correspondence and presentations with minimal direction and precision
• Follows on various activities to ensure completion and deadlines are met

Qualifications for the Administrative Assistant:

• 3 to 5 years of experience supporting a busy team in a fast-paced environment
• Excellent knowledge and experience working with Microsoft Office Suite(Excel, PowerPoint, etc.)
• Exceptional time management and prioritization skills
• Strong problem solving and follow up skills; must be proactive, organized and take an initiative
• Strong computer skills (Outlook, Excel, Word, PowerPoint)
• Excellent organizational and follow-up skills with attention to detail

Education Requirements:

• Bachelor’s degree is required

Benefits:

• Competitive Benefits Package