ADMINISTRATIVE ASSISTANT

JOB FUNCTION: Administrative Support
JOB TYPE: Direct Hire
LOCATION: New York, NY

COMPENSATION: $70k - $80k
MINIMUM EDUCATION: Bachelor's Degree
POSTED: May 23, 2019

Our client is a fast-growing and innovative technology company. They are a well-known brand within the tech industry and they are looking to hire a top-notch Administrative Assistant who has the ability to maintain composure, thrives in a fast-paced environment and is eager to become part of a continually growing company.

Salary/Hourly Rate:  $70-80K

Position Overview:  The Administrative Assistant will support the internal team with tasks and must have experience supporting a team of executives. Candidates must be able to multitask, prioritize and be highly organized. They will be heavily involved in all facets of the company and manage all internal daily functions including administrative needs as well as development of the brand, which will require them to think critically, be flexible, and have strong attention to detail and a positive attitude! The ideal candidate must be proactive, foresee conflicts or needs and resolve any sensitive issues with integrity and poise.

Responsibilities of the Administrative Assistant:

  • Manage all internal daily functions
  • Coordinate and schedule all meetings internally and for leadership
  • Point person for all conferences – this person must be able to handle heavy logistics
  • Must oversee the office facilities crew, vendors, and overall cleanliness and presentation
  • Plan company events
  • Order supplies and company swag
  • Take care of all travel, scheduling, phones, e-mails and basic admin requests as needed
  • Respond to all e-mails with employees, investors, clients and all external contacts on behalf of executives
  • Coordinate internal and external meetings, including the arrangement of in-office and out-of-office catering
  • Responsible for preparing, reconciling and submitting all expense and time reports
  • Track invoices, monitor brand inventory
  • Manage various personal requests and ad-hoc tasks
  • Proofread presentations and legal documents, research new projects
  • As needed, accompany executives to meetings and take meeting minutes, prepare documents and reports and proofread event speeches

Qualifications for the Administrative Assistant:

  • 3+ years’ of experience supporting a team of C-level executives or employees of equal stature
  • Consistency and longevity with prior employers
  • Proven track record of meeting deadlines, showing initiative to take on and solve challenging projects
  • Exceptionally sophisticated writing skills
  • Familiarity with Salesforce a plus
  • Proficiency in Microsoft Office including Word and Excel; knowledge of G-suite a plus
  • Excellent networking and verbal communication skills

Education Requirements:

  • Bachelor’s Degree from an accredited school required 
  • Degree in Business, Marketing, Economics or related focus preferred

Benefits:

  • 100% medical, dental, and vision insurance
  • Bi-weekly company-provided lunches
  • Unlimited PTO
  • Partially covered transit benefits

POSITION ID: 74887

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