Assistant Property Manager

JOB FUNCTION: Real Estate
JOB TYPE: Direct Hire
LOCATION: Boston, MA
COMPENSATION: $75k
REMOTE / ONSITE: Onsite
POSTED: Jun 17, 2022

Our client is the largest publicly traded developer, owner, and manager of Class A office properties in the United States. They develop state-of-the-art headquarters, workplaces, and destinations for forward-thinking companies and communities. They are currently seeking an Assistant Property Manager to join their team.

Salary/Hourly Rate:

$75k plus bonus eligibility

Position Overview:

The Assistant Property Manager will oversee the resolution and manage the timely completion of day-to-day operational issues at assigned properties or property. They will serve as tenant liaison in the building and maintain a high level of tenant satisfaction.

Responsibilities of the Assistant Property Manager:

  • Manage and facilitate the execution of tenant work order requests with building staff and/or outside vendors to complete in a timely manner.
  • Assist the Property Manager with the development of RFP’s and execution of contracts and purchase orders.
  • Regularly monitor service contractors to ensure service is being delivered as per contract specifications and that insurance and contract documentation is in order.
  • Maintain financial management responsibilities including providing assistance in the preparation of budgets, accruals, reforecasts, and reporting budget variances.
  • Analyze current maintenance programs/procedures and make recommendations to the Property Manager that ensures operating efficiency and effectiveness.
  • Assist with invoice review and processing.
  • Promote, establish, and maintain positive relations with tenants via regular proactive communication, meetings and routine follow-up.
  • Regularly inform Property Manager of topics discussed and action items to be addressed.
  • Arrange, coordinate, and attend new tenant orientation meetings to review tenant welcome package, move-in requirements, general property information, rules & regulations etc.
  • Manage tenant move-in/move-outs to include certificates of insurance, signage, move management, closeout and inspection.
  • Regularly inspect tenant space, common areas, base building areas and grounds to ensure a high level of maintenance, regularly interfacing with internal staff and vendors to maintain same.
  • Coordinate with external contractors and internal departments to ensure seamless and cost effective customer services is delivered.
  • Work with the Construction department, including attendance at tenant improvement meetings and schedule shutdowns of building services to avoid delays of landlord work.
  • Maintain a working knowledge of company databases and information/reporting tools.

Qualifications of the Assistant Property Manager:

  • 2 – 5 years of property management experience preferably with lab experience is preferred.
  • Continuing education in the field through RPA or CPM certification courses, and LEED approved courses is highly desirable.
  • Working knowledge and understanding of operating costs, budgeting, and related expense control is preferred.
  • Familiarity with ADA and OSHA is preferred.
  • Ability to organize and coordinate work efficiently and set priorities in a demanding work environment.

Education Requirements:

  • Bachelor’s degree in Business Administration, Real Estate or a related field is required.

Benefits:

  • Company provided benefits.
  • Health.
  • Dental.
  • Vision.
  • 401k.
  • Sick time.
  • PTO.
As a woman-owned firm, we value diversity. We are an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, genetic information or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request an accommodation.
Position ID: 111006