Assistant Property Manager

Our client is the largest publicly traded developer, owner, and manager of Class A office properties in the United States. They develop state-of-the-art headquarters, workplaces, and destinations for forward-thinking companies and communities. They are currently seeking an Assistant Property Manager to join their team.

Salary/Hourly Rate:

$75k plus bonus eligibility

Position Overview:

The Assistant Property Manager will oversee the resolution and manage the timely completion of day-to-day operational issues at assigned properties or property. They will serve as tenant liaison in the building and maintain a high level of tenant satisfaction.

Responsibilities of the Assistant Property Manager:

• Manage and facilitate the execution of tenant work order requests with building staff and/or outside vendors to complete in a timely manner.
• Assist the Property Manager with the development of RFP’s and execution of contracts and purchase orders.
• Regularly monitor service contractors to ensure service is being delivered as per contract specifications and that insurance and contract documentation is in order.
• Maintain financial management responsibilities including providing assistance in the preparation of budgets, accruals, reforecasts, and reporting budget variances.
• Analyze current maintenance programs/procedures and make recommendations to the Property Manager that ensures operating efficiency and effectiveness.
• Assist with invoice review and processing.
• Promote, establish, and maintain positive relations with tenants via regular proactive communication, meetings and routine follow-up.
• Regularly inform Property Manager of topics discussed and action items to be addressed.
• Arrange, coordinate, and attend new tenant orientation meetings to review tenant welcome package, move-in requirements, general property information, rules & regulations etc.
• Manage tenant move-in/move-outs to include certificates of insurance, signage, move management, closeout and inspection.
• Regularly inspect tenant space, common areas, base building areas and grounds to ensure a high level of maintenance, regularly interfacing with internal staff and vendors to maintain same.
• Coordinate with external contractors and internal departments to ensure seamless and cost effective customer services is delivered.
• Work with the Construction department, including attendance at tenant improvement meetings and schedule shutdowns of building services to avoid delays of landlord work.
• Maintain a working knowledge of company databases and information/reporting tools.

Qualifications of the Assistant Property Manager:

• 2 – 5 years of property management experience preferably with lab experience is preferred.
• Continuing education in the field through RPA or CPM certification courses, and LEED approved courses is highly desirable.
• Working knowledge and understanding of operating costs, budgeting, and related expense control is preferred.
• Familiarity with ADA and OSHA is preferred.
• Ability to organize and coordinate work efficiently and set priorities in a demanding work environment.

Education Requirements:

• Bachelor’s degree in Business Administration, Real Estate or a related field is required.

Benefits:

• Company provided benefits.
• Health.
• Dental.
• Vision.
• 401k.
• Sick time.
• PTO.