Commercial Assistant Property Manager

JOB FUNCTION: Real Estate
JOB TYPE: Direct Hire
LOCATION: Boston, MA
COMPENSATION: $55k - $85k
REMOTE / ONSITE: Onsite
POSTED: Mar 7, 2023

Our client, a diverse commercial real estate team that is dedicated to helping you pursue your personal career goals. Located in Back Bay, our client is dedicated not only to the wellness of the employees, but also their plant and has been ranked “Most Responsible Company” and they are seeking Commercial Assistant Property Manager to join their team!

Salary/Hourly Rate:

$55,000 – $85,000

Position Overview:

The Commercial Assistant Property Manager will assist the Property Manager in the timely completion and resolution of day-to-day operational issues, regularly interfacing with tenants and vendors, and ensuring consistent curb appeal at assigned properties or property. The Commercial Assistant Property Manager will serve as a tenant liaison in the building, maintaining a high level of tenant satisfaction.

Responsibilities of the Commercial Assistant Property Manager:

  • Promote, establish and maintain positive relations with tenants
  • Regularly inform Property Manager of topics discussed and action items to be addressed
  • Arrange, coordinate and attend new tenant orientation meetings
  • Manage tenant move-in/move-outs
  • Coordinate annual tenant fire warden training and evacuation drills
  • Respond to site emergencies
  • Regularly inspect tenant space, common areas, base building areas and grounds
  • Coordinate with external contractors and internal departments to ensure seamless and cost-effective customer service is delivered
  • Work with the construction department, including participation at tenant improvement meetings and scheduling shutdowns of building services
  • Team player who collaborates with all internal and external
  • Will function in support of the Property Manager/Senior Property Manager
  • Work with Leasing & Marketing Departments
  • Attend industry conferences and conventions
  • Manage and facilitate the execution of tenant work order requests with building staff and/or outside vendors to completion in a timely manner
  • Assist Property Manager with the development of RFP’s and execution of contracts and purchase orders
  • Regularly monitor service contractors to ensure service is being delivered as per contract specifications and that insurance and contract documentation is in order
  • Maintain financial management responsibilities including providing assistance in the preparation of budgets, accruals, reforecasts and reporting budget variances
  • Analyze current maintenance programs/procedures and make recommendations to Property Manager that ensures operating efficiency and effectiveness
  • Provide direction to Property Management Coordinator for maintaining and updating insurance certificate files for all contractors performing work at the properties
  • Partner with Property Manager to identify and achieve additional tenant service income
  • Manage tenant electric meter reading procedure and ensure accurate and timely invoicing including annual reconciliation billings
  • Review and approve property invoices as per the authority in approval matrix

Qualifications for the Commercial Assistant Property Manager:

  • 2 to 5 years of property management experience preferred
  • Continuing education in the field through RPA or CPM certification courses, and LEED approved courses highly desirable
  • Working knowledge and understanding of operating costs, budgeting and related expense control preferred
  • Demonstrated proficiency with Microsoft Office applications. JD Edwards experience preferred
  • Familiarity with ADA and OSHA preferred
  • Ability to organize and coordinate work efficiently and to set priorities in a demanding work environment
  • Excellent verbal and written communication skills
  • Excellent interpersonal skills
  • Demonstrated ability to respond to a variety of multiple tasks/situations with both creativity and resourcefulness
  • Ability to work autonomously and as a productive member of a team
  • Ability to work under pressure and meet deadlines

Education Requirements:

  • Bachelor’s degree in business administration, real estate or related field is required

Benefits:

  • Medical, Dental, and Vision
  • Long Term Disability and Life Insurance
  • Health and Dental Care Reimbursement Accounts
  • 401k with Match and Employee Stock Purchase Plan
  • Vacation, Sick Pay, Paid Holidays, Personal Days, Volunteer Day, Bereavement Leave and Leaves of Absence
  • Employee Assistance Program (EAP)
  • Tuition Reimbursement Program
  • Commuter Benefit Program
  • Scholarship Program and Flexible Work Arrangements
As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request an accommodation.
EOE/M/F/D/V/SO
Position ID: 119159