Development Support Admin

Our client is large developer, owner, and manager of Class-A commercial office properties throughout the US. They are seeking to hire a Development Support Admin to join their team.

Salary/Hourly Rate:

$60k

Position Overview:

The Development Support Admin provides hands-on support to the Development department for a variety of tasks.

Responsibilities of the Development Support Admin:

• Compose, edit, and type letters, memoranda, and transmittals.
• Compile, organize, and accurately finalize documents for signature or other distribution.
• Maintain department filing systems by creating and maintaining department files, paper and electronic, and adhering to document retention and destruction procedures, as outlined in the Records Management Policy.
• Screen, handle, forward, and place telephone calls for team members. Compose accurate and detailed messages.
• Schedule conference rooms, arrange catering and all details for meetings, and update Angus with guests/visitors for all meetings.
• Arrange team travel including air, hotel, car rental, and meeting attendance, as required.
• Organize and submit expense reports and input and approve eTime for self/team as requested.
• Manage invoices, billing, expenses, credit card statements, and employee reimbursements for the department team.
• Assist Project Managers in managing cost control systems by coding of project expenses to various project control reports for development projects.
• Coordinate assignments and manage relationships with outside vendors, clients, consultants, and contractors to support new and existing project development functions.
• Update and maintain regional databases of development projects information.
• Develop high quality proposals, flyers, mailings, and ads and other graphic needs, as needed.
• Develop and maintain inventory of proof statements.
• Participate in maintaining a photographic library.
• Serve as a resource for graphic needs.
• Create and maintain department forms, spreadsheets, organizational charts, graphs, and PowerPoint presentations for internal and external customers.
• Work as part of the Development team to ensure all members are provided administrative support as required, and act as back-up for each other during absences and times of peak workload.

Qualifications for the Development Support Admin:

• Minimum of 2 – 5 years of progressively responsible administrative support experience and special projects experience is required.
• Related business/industry experience is desirable.
• Excellent organizational skills with the ability to set priorities, manage multiple projects, and meet project deadlines.
• Demonstrated ability to determine needs and achieve results without close supervision.
• Demonstrated ability to take initiative and lead projects.
• Ability to effectively interface with all departments of the company and to represent the company in a highly professional manner with all colleagues and outside partners.

Education Requirements:

• Bachelor’s degree is preferred

Benefits:

• Company provided benefits
• Medical
• Dental Vision
• PTO
• Paid holidays