Development Support Admin

JOB FUNCTION: Administrative Support
JOB TYPE: Direct Hire
LOCATION: Boston, MA
COMPENSATION: $60k
REMOTE / ONSITE: Onsite
POSTED: Jan 19, 2023

Our client is large developer, owner, and manager of Class-A commercial office properties throughout the US. They are seeking to hire a Development Support Admin to join their team.

Salary/Hourly Rate:

$60k

Position Overview:

The Development Support Admin provides hands-on support to the Development department for a variety of tasks.

Responsibilities of the Development Support Admin:

  • Compose, edit, and type letters, memoranda, and transmittals.
  • Compile, organize, and accurately finalize documents for signature or other distribution.
  • Maintain department filing systems by creating and maintaining department files, paper and electronic, and adhering to document retention and destruction procedures, as outlined in the Records Management Policy.
  • Screen, handle, forward, and place telephone calls for team members. Compose accurate and detailed messages.
  • Schedule conference rooms, arrange catering and all details for meetings, and update Angus with guests/visitors for all meetings.
  • Arrange team travel including air, hotel, car rental, and meeting attendance, as required.
  • Organize and submit expense reports and input and approve eTime for self/team as requested.
  • Manage invoices, billing, expenses, credit card statements, and employee reimbursements for the department team.
  • Assist Project Managers in managing cost control systems by coding of project expenses to various project control reports for development projects.
  • Coordinate assignments and manage relationships with outside vendors, clients, consultants, and contractors to support new and existing project development functions.
  • Update and maintain regional databases of development projects information.
  • Develop high quality proposals, flyers, mailings, and ads and other graphic needs, as needed.
  • Develop and maintain inventory of proof statements.
  • Participate in maintaining a photographic library.
  • Serve as a resource for graphic needs.
  • Create and maintain department forms, spreadsheets, organizational charts, graphs, and PowerPoint presentations for internal and external customers.
  • Work as part of the Development team to ensure all members are provided administrative support as required, and act as back-up for each other during absences and times of peak workload.

Qualifications for the Development Support Admin:

  • Minimum of 2 – 5 years of progressively responsible administrative support experience and special projects experience is required.
  • Related business/industry experience is desirable.
  • Excellent organizational skills with the ability to set priorities, manage multiple projects, and meet project deadlines.
  • Demonstrated ability to determine needs and achieve results without close supervision.
  • Demonstrated ability to take initiative and lead projects.
  • Ability to effectively interface with all departments of the company and to represent the company in a highly professional manner with all colleagues and outside partners.

Education Requirements:

  • Bachelor’s degree is preferred

Benefits:

  • Company provided benefits
  • Medical
  • Dental Vision
  • PTO
  • Paid holidays
As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request an accommodation.
EOE/M/F/D/V/SO
Position ID: 117782