JOB FUNCTION: Administrative Support
JOB TYPE: Direct Hire
LOCATION: Boston, MA
JOB TYPE: Direct Hire
LOCATION: Boston, MA
COMPENSATION: $110k
REMOTE / ONSITE: Hybrid
POSTED: Jun 13, 2022
REMOTE / ONSITE: Hybrid
POSTED: Jun 13, 2022
Our client is a global investment and advisory firm that deliver value through two primary businesses: investments and securities. They are currently seeking an Executive Assistant to join their team.
Salary/Hourly Rate:
$110k
Position Overview:
Our client is seeking a proactive Executive Assistant to support its Investment Banking team in Boston. Reporting to the Director of Investment Banking Administration this person will help to support executives in all administrative functions in order to increase the time they dedicate for leadership responsibilities. The Executive Assistant role is located in Boston 4 days in office and 1 day remote.
Responsibilities of the Executive Assistant:
- Manage clerical administrative and all business details
- Manage incoming calls and direct them to the appropriate parties
- Manage complex calendars across different time zones
- Assist in internal and external meetings and conference presentations including catering ordering/set-up & cleanup
- Manage travel arrangements and prepare itineraries
- Process a heavy volume of expense reports
- Manage day-to-day operations of the office including mail, printing, building access management, vendors, building, and kitchen
- Perform other related duties as assigned or requested
Qualifications of the Executive Assistant:
- 7 – 10 years experience as an Executive Assistant in the financial services industry
- Proficiency in Microsoft Office Outlook, PowerPoint, Word, and Excel
- Knowledge of DealCloud CRM and Workday preferred but will provide training
- Strong interpersonal, organizational, communication, and problem- solving skills
- Strict attention to detail with ability to prioritize issues appropriately
- Detail-oriented and able to multi-task in a fast-paced environment hands-on and willing to roll up sleeves to perform any and all responsibilities needed to ensure success
Education Requirements:
- Bachelor’s degree is required
Benefits:
- Company-provided benefits
- Health
- Dental
- Vision
- 401k
- PTO
Position ID: 110754