Executive Assistant

JOB FUNCTION: Administrative Support
JOB TYPE: Direct Hire
LOCATION: Boston, MA
COMPENSATION: $85k - $100k
REMOTE / ONSITE: Onsite
POSTED: Jun 21, 2022

Our client is an investment management located in the heart of Boston. With a long history of providing excellent service to up and coming companies, our client is looking for an experienced Executive Assistant to join their team.

Salary/Hourly Rate:

$85k – $100k

Position Overview:

As the Executive Assistant you will be responsible for assisting a team of 5 Investors in their day-to-day activities. The Executive Assistant will manage multiple calendars and proactively ensure that there are no scheduling conflicts. The Executive Assistant will also be responsible for managing the daily operations of the office.

Responsibilities of the Executive Assistant:

  • Proactively manage multiple complex calendars.
  • Plan and manage corporate travel for the executives.
  • Create detailed agendas and manage multiple competing priorities.
  • Complete a large volume of expense reports in concur for the executives.
  • Schedule and set up internal/external meetings.
  • Draft memos, emails, and other internal communications for the company.
  • Assist with office moves, maintain office supply levels, and assist with any other office-related tasks.
  • Assist with special projects.

Qualifications of the Executive Assistant:

  • 7+ years of experience working as an Executive Assistant in the financial services industry.
  • Able to commute into Boston, MA at least 3 days a week.
  • Experience working with Microsoft suite, Concur, and Adobe applications.
  • Extremely detail-oriented.
  • Experience working in a fast-paced environment.
  • Experience managing multiple competing priorities.
  • Excellent written and verbal communication skills.
  • Have a can-do attitude.

Education Requirements:

  • Bachelor’s degree is required.

Benefits:

  • Employer-provided comprehensive benefits package.
As a woman-owned firm, we value diversity. We are an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, genetic information or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request an accommodation.
Position ID: 111032