Executive Assistant

JOB FUNCTION: Administrative Support
JOB TYPE: Direct Hire
LOCATION: Miami Beach, FL
COMPENSATION: $70k - $90k
REMOTE / ONSITE: Onsite
POSTED: Nov 16, 2022

Our client located in Downtown Miami and is looking for an Executive Assistant to join their team. They are seeking an individual looking for a home who can build out their career and take on increasing responsibilities over time.

Salary/Hourly Rate:

$70,000 – $90,000 + year-end bonus

Position Overview:

Our client is looking for a dynamic Executive Assistant who is capable and ready to hit the ground running! The ideal individual will be well-organized, detail oriented and resourceful. This Executive Assistant will provide general administrative support to the CEO. You will ensure daily activities are taken care of by maintaining communication, organizing all routine departmental activities and handling special projects as needed.

Responsibilities of the Executive Assistant:

  • Perform administrative general office duties of a responsible and confidential nature, executing, with minimal direction, secretarial support at the highest level
  • Processes invoices from outside vendors. Coordinate use of major conference room and maintenance of equipment
  • Handle projects as assigned, work independently with minimal supervision
  • Independently create presentation decks; and compose memos, letters and other correspondence, as needed
  • Coordinate travel, including ground transportation, hotel accommodations, itinerary planning, meeting coordination, and ensure office requirements and facilities at destination are arranged, if required
  • Receive and screen communications including telephone calls and e-mail messages, recorded messages and/or provide assistance using independent judgment to determine which ones require priority attention
  • Channel and facilitate communication from customers and associates and redirect callers to appropriate department/field representative for resolution/assistance
  • Coordinates and resolves facility issues as necessary

Qualifications for the Executive Assistant:

  • 2+ years of experience providing support as an Executive Assistant or Administrative Assistant
  • Excellent written and oral communication skills
  • Advanced skills in Microsoft Suite, Google Suite, and Concur
  • Ability to multi-task and prioritize tasks
  • Maintains discretion in handling confidential information
  • Friendly and professional

Education Requirements:

  • Bachelor’s degree is preferred but is not required

Benefits:

  • Standard benefits package
  • 3 weeks of PTO
As a woman-owned firm, we value diversity. We are an equal opportunity employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request an accommodation.
Position ID: 115996