Executive Assistant

JOB FUNCTION: Administrative Support
JOB TYPE: Temp
LOCATION: Jersey City, NJ
COMPENSATION: $20/hr - $25/hr
REMOTE / ONSITE: Onsite
POSTED: Nov 21, 2022

Our client is looking for an Executive Assistant to work alongside their Real Estate department. They would support the Chief of Real Estate and three direct reports. The Executive Assistant should be positive, excited, organized, and ready to get their hands on all levels of directing phone calls, scheduling meetings, working with the Front Desk team and pretty much perfecting the title of ‘Jack of all trades.’

Salary/Hourly Rate:

$20/hr – $25/hr

Position Overview:

The Executive Assistant will work normal business hours of 8:30 AM to 4:30 PM, Monday to Friday. The Executive Assistant position requires someone that can handle a fast-paced and changing environment while wearing multiple hats as needed.

Responsibilities of the Executive Assistant:

  • Answering and directing phone calls
  • Setting up meetings/appointments and dealing with calendar management
  • Greeting and directing clients
  • Helping with general recruiting requirements
  • Scheduling international and domestic travel arrangements
  • Gatekeeper to the Vice President
  • Creating weekly schedules
  • Taking minutes for meetings
  • Handling expenses and travel

Qualifications of the Executive Assistant:

  • Proficient win Microsoft Suite, including generating reports and creating presentations with Excel, PowerPoint, Word, and Outlook
  • Kronos and Oracle experience is preferred
  • Organizational skills
  • 3 – 5 years of solid administrative experience
  • Able to manage and prioritize multiple tasks while meeting tight deadlines
  • Ability to organize calendars, events, and meetings for groups of up to 50 people

Education Requirements:

  • Bachelor’s degree and/or equivalent experience and knowledge of the field

Benefits:

  • Atrium Care Package available, upon eligibility
As a woman-owned firm, we value diversity. We are an equal opportunity employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request an accommodation.
Position ID: 116158