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Executive Assistant

JOB FUNCTION: Administrative Support
COMPENSATION: $25/hr - $28/hr
POSTED: Jul 3, 2024

About Atrium:

What you do matters. As a people-centric organization, we foster an environment of collaboration, high-performance and innovation where your talents are valued, and your achievements are celebrated. Join us and become part of an inclusive team.

Client Overview:

Our client is one of the biggest American holding companies of department stores. They are seeking a Executive Assistant to join their team! Upon its establishment in 1929, this fantastic company ventured into the technology space and is looking to grow its online presence. This Technology team comprises the best and brightest in their respective fields, focusing on every aspect of reaching, engaging, and keeping the customer: from Technology to Customer Experience, Digital Marketing to Site Merchandising.

Salary/Hourly Rate:

$25 – $28/hr

Position Overview:

The Executive Assistant provides administrative support to three Vice Presidents. They plan, schedule, and arrange meetings and travel, support projects and presentations, and coordinate correspondence and data, including highly sensitive and confidential information. The Executive Assistant interact with a diverse group of external callers and visitors, as well as internal contacts at all levels of the organization. They also perform other duties as assigned.

Responsibilities of the Executive Assistant:

  • Excellent communication and time management skills; proven ability to meet deadlines
  • Schedule and organize complex activities such as meetings, travel, conferences, and events. Maintain and coordinate the executive’s daily schedule
  • Type and design general correspondence, memos, spreadsheets, charts, and graphs. Proofread for spelling, grammar, layout, and accuracy, making necessary changes. Ensure the final copy is accurate and clear
  • Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff
  • Plan, create, and coordinate visual presentations, disseminate information, and coordinate mailings
  • Establish, develop, maintain, and update a filing/information storage system for timely retrieval
  • Prepare and submit travel reimbursement forms and invoices for payment
  • Act as a liaison with other departments and outside agencies, including high-level staff. Handle confidential, routine, and non-routine information, explaining policies when necessary
  • Exercise independent judgment to plan, prioritize, and organize a diversified workload, recommending changes in office practices and procedures
  • Act as a point of contact for external vendors, managing relationships and communications, and ensuring timely delivery of services and products
  • Consistently demonstrate regular, dependable attendance and punctuality

Qualifications for the Executive Assistant:

  • 5+ years of related experience required in working in an executive assistant role supporting C-Level executives
  • Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
  • Ability to communicate effectively and professionally
  • Ability to lead PowerPoint presentations
  • Flexible hours as dictated by the needs of business for projects and meetings
  • High level of accuracy in proofreading for spelling, grammar, layout, and overall clarity, with strong attention to detail in all tasks
  • Exceptional interpersonal skills with the ability to work across functional lines and interact effectively with executives and associates at all levels within the organization
  • Ability to handle sensitive and confidential information with discretion

Education Requirements:

  • Bachelor’s degree is required


  • Atrium Care Package available, upon eligibility. (Including healthcare plans, discount programs and paid time off)
As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
Position ID: 145447