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Executive Assistant

JOB FUNCTION: Administrative Support
JOB TYPE: Direct Hire
LOCATION: Boston, MA
COMPENSATION: $85k - $95k
REMOTE / ONSITE: Hybrid
POSTED: Jul 9, 2024

Our client is a newly established pediatric healthcare organization in Boston, MA. and a supportive environment for clinicians and staff. They are currently seeking an Executive Assistant (EA) with a patient and family-centric mindset to support the CEO.

Salary/Hourly Rate:

$85,000 – $95,000

Position Overview:

The Executive Assistant will ensure the efficient operation of the executive office, providing high-level administrative support, managing schedules, coordinating meetings, and acting as a liaison between leadership and stakeholders. The ideal Executive Assistant candidate will be highly organized, proactive, and possess excellent communication and interpersonal skills.

Responsibilities of the Executive Assistant:

  • Manage the CEO’s calendar, schedule appointments, and coordinate meetings
  • Prepare and organize meeting agendas, materials, and minutes
  • Handle incoming correspondence, prioritize responses, and draft, review, and edit reports, presentations, and other documents
  • Maintain confidential files and records
  • Act as the primary administrative contact between the CEO and internal/external stakeholders
  • Communication on behalf of the CEO, including drafting and sending emails and letters
  • Build and maintain positive relationships with board members, executives, staff, and external partners
  • Handle sensitive information with discretion and confidentiality
  • Organize and coordinate executive meetings, board meetings, and other key events
  • Arrange travel itineraries, accommodations, and transportation for executives
  • Assist in planning and executing corporate events and functions
  • Assist in managing special projects and initiatives
  • Track project progress and ensure timely completion of tasks
  • Conduct research and compile data to support the business in decision-making processes
  • Oversee the maintenance of the office, ensuring a professional and organized environment
  • Order office supplies and manage inventory
  • Organize, manage, and submit expense reports and reimbursements for the leadership team
  • Coordinate with IT and other departments to address office needs and technical issues
  • Perform other duties as assigned

Qualifications for the Executive Assistant:

  • Minimum of 4 years of experience as an executive assistant to C-Suite executive(s), preferably in the healthcare industry
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), along with travel, expense, and invoice management software systems
  • Knowledge of the healthcare industry, especially value-based care and start-up organizations, is a plus

Education Requirements:

  • Bachelor’s degree or equivalent experience is preferred

Benefits:

  • Collaborative and dynamic workplace with significant professional growth opportunity
  • Competitive medical, dental and vision insurance
  • Employee assistance programs, such as commuter benefits, FSA, HSA, disability benefits and more
  • Generous paid time off
As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
EOE/M/F/D/V/SO
Position ID: 145522