EXECUTIVE ASSISTANT

JOB FUNCTION: Administrative Support
JOB TYPE: Direct Hire
LOCATION: Jersey City, NJ

COMPENSATION: $70k - $70k
MINIMUM EDUCATION:
POSTED: Nov 8, 2019

Our client is a well-known real estate company seeking an Executive Assistant to support multiple senior executives.  The ideal candidate will be detail oriented, can work independently and on a team, interacting with all levels of staff. The Executive Assistant will remain calm under pressure and demonstrate a high-level of professionalism and flexibility.    

Salary/Rate: $70K

Position Overview: The Executive Assistant will support multiple senior executives and provide team support.
Responsibilities of The Executive Assistant: 

  • Responsible for heavy calendar management in Outlook, requiring interaction with both internal and external executives and assistants globally, to coordinate a variety of complex meetings with attention to different time zones
  • Create and modify PowerPoint presentations (i.e. Marketing Materials etc.) including the incorporation and formatting of charts, graphs and images.  Attention to formatting and a critical eye are required to review formatting, proofing, etc.
  • Accurately create, format and maintain detailed Excel reports and WORD documents utilizing advanced technical skills
  • Organize heavy travel arrangements as required and update executives’ calendar with details
  • Balance conflicting priorities in order to manage workflow, ensure the completion of essential projects, and meet critical deadlines
  • Utilize analytical skills and a broad understanding of the business to effectively interpret and anticipate the needs of the executives and proactively bring together appropriate people and resources to support the executives in addressing issues
  • The Executive Assistant should work effectively without constant and direct supervision or guidance
  • Promptly respond to requests with accuracy and a courteous demeanor
  • Manage email filing and document preparation for internal and external meetings
  • Additional administrative tasks including mail, copying and binding, and submitting and processing of invoices
  • Provides administrative support to other groups when time warrants, during absences, holidays etc.
  • Demonstrate an awareness of the fundamental business principles as well as an understanding of the organization to ensure appropriate decision-making protocols are followed

Qualifications:

  • (3-5) years’ experience supporting at the executive level
  • Demonstrates ability to handle confidential information appropriately
  • Highly proficient in Microsoft Suite, experience with Concur is a plus
  • Extremely organized, ability to anticipate requests and be proactive
  • Attention to detail
  • Excellent written and verbal communication skills
  • Ability to stay focused, efficient, and effective in managing multiple priorities
  • Strong interpersonal skills and good judgment
  • Ability to communicate effectively with all levels of employees, including senior executives and outside contacts
  • Team player – provide support to other groups when time warrants, during absences, holidays etc.
  • Overtime as necessary

Education Requirements: Bachelors degree

Benefits: Full Benefit Package 

POSITION ID: 81779

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