Atrium Stands for Equality: A Message From our Founder and CEO

EXECUTIVE PERSONAL ASSISTANT

JOB FUNCTION: Administrative Support
JOB TYPE: Direct Hire
LOCATION: State College , PA

COMPENSATION: $100k
MINIMUM EDUCATION: Bachelor's Degree
POSTED: Jun 19, 2020

Our client is seeking an experienced, highly motivated Executive Assistant to support a high level CEO. 

Salary/Hourly Rate:

100k (Based on Experience)

Position Overview:

We are seeking an individual with a strong sense of responsibility and ability to complete tasks with minimal supervision. The Executive Assistant is responsible for maintaining all aspects of the CEO’s personal life and making sure they flow seamlessly with his professional life.The ideal candidate for this position is a self-starter who can work well in a fast-paced environment.

Responsibilities of the Executive Assistant:

  • Represent the CEO through communications with his professional connections, and handle all matters with complete confidentiality
  • Act as a first point of contact for correspondence and phone calls
  • Maintain thorough record keeping, streamline files/filing, and work with bookkeeper to ensure all bills are paid in a timely manner
  • Work with internal and external constituents providing communication on financial, insurance, and any other matters as they arise
  • Schedule appointments for the individual/or for maintenance of his home and medical appointments
  • Work as a team with CEO’s business staff to coordinate appointments, correspondence and projects
  • Keep/maintain medical records and prepare files prior to appointments
  • Assist with personal travel arrangements, including reservations and bookings for the business owner and occasionally his family
  • Work with the administrative teams at multiple business offices to maintain seamless communication
  • Monitor care/maintenance of multiple properties, product ordering and inventory
  • Run errands and assist the household staff with ordering supplies (household, medical, and grocery items)
  • Keep an active and prioritized list of tasks and ongoing projects
  • Listen to and perform tasks outlined in voice recordings
  • Stay in routine contact through meetings/phone calls to the CEO to allow for consistent and concise communication and completion of all job duties.
  • Additional duties as assigned

Qualifications of the Executive Assistant:

  • Experience in handling a fast pace executive while maintaining confidentiality, being adaptable, and flexible to needs and environments
  • Excellent time management skills
  • Must be innovative and good at problem-solving with a strong attention to detail

Education Requirements:

  • Bachelors Preferred

Benefits:

  • Medical, Dental, Vision, 401k
POSITION ID: 89045

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