File Clerk

JOB FUNCTION: Legal
JOB TYPE: Direct Hire
LOCATION: Pittsburgh, PA
COMPENSATION: $40k - $45k
REMOTE / ONSITE: Onsite
POSTED: Jul 29, 2022

Our client is a nationwide law firm with headquarters in Downtown Pittsburgh. They are currently seeking a File Clerk to join their team.

Salary/Hourly Rate:

$40k – $45k Depending on experience.

Position Overview:

The File Clerk will serve as administrative support within the law firm.

Responsibilities of the File Clerk:

  • Answering phones.
  • Scheduling conference rooms.
  • Greeting clients.
  • Logging deliveries from FedEx, etc.
  • Receipt and distribution of faxes.
  • Daily outside hand deliveries, Post Office runs and court filings in all weather conditions.
  • Maintaining log of all outside deliveries.
  • File maintenance, including sending files to offsite storage, requesting files from offsite storage, maintenance of file rooms.
  • Returning/scanning files to proper shelves. Returning closed files to clients when requested/appropriate.
  • Assisting the Administrative Assistance and Paralegals with file maintenance including electronic scanning and physical filing in Redwells and binders.
  • Entering data into the records management system, FileBridge.
  • Maintaining legal volumes (replacing pocket parts, updates, etc.).
  • Keeping water coolers supplied with water throughout firm on both floors.
  • Loading/unloading dishwashers daily.
  • Replenishing paper in all copiers/printers daily.
  • Moving files, boxes, and small miscellaneous items.
  • Operation and minor maintenance of mail machinery.
  • Stocking supplies/snack bins and helping with conference room set-up/clean-up.
  • Ordering food for office meetings/events.
  • Special projects as requested.

Qualifications of the File Clerk:

  • Previous administrative experience.
  • Previous law firm experience is preferred.
  • Good organizational and commination skills.
  • High attention to detail.
  • Ability to work independently.
  • Ability to represent the firm in a positive manner.
  • Must be able to lift up to 50 pounds.
  • Working hours other than standard office hours may be required.

Education Requirements:

  • High school diploma is required.

Benefits:

  • Available.
As a woman-owned firm, we value diversity. We are an equal opportunity employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request an accommodation.
Position ID: 112330