Human Resources Executive Assistant

JOB FUNCTION: Human Resources
JOB TYPE: Direct Hire
LOCATION: Pittsburgh, PA
COMPENSATION: $40k - $60k
POSTED: Sep 19, 2022

Our client is a growing nationwide law firm with a large presence in Downtown Pittsburgh. They are currently seeking a Human Resources Executive Assistant to join their team.

Salary/Hourly Rate:

$40k – $60k Depending on experience

Position Overview:

The Human Resources Executive Assistant is responsible for performing a wide variety of integral office support and administrative functions reporting to the Director of Human Resources.

Responsibilities of the Human Resources Executive Assistant:

  • Handles details of a highly confidential and sensitive nature and maintains strict confidentiality of employee information
  • Prepares and inputs data in HRIS for staff and new hires, terminations, personal data, salary, benefits, position, and status changes, etc.
  • Responsible for audits and overall data integrity of HRIS system Inputs documents in electronic personnel files
  • Responds to employment verification requests
  • Processes pre-employment hiring including writing/editing job descriptions, posting open positions on job boards, scheduling interviews, background checks, references, etc.
  • Processes completed form I-9 and E-Verify to determine employment eligibility
  • Reviews new-hire data for accuracy and completeness
  • Assists with various HR department projects as needed Inputs data for HR budget
  • Maintains HR organizational charts and distribution lists
  • Conducts orientation of new employees and coordinates with other functional departments to ensure a complete and seamless onboarding experience for new employees
  • Collects and prepares information for use in discussions/meetings
  • Prepares, maintains and monitors ongoing employee active & terminated files, assuring accuracy, compliance with all applicable laws and confidentiality
  • Maintains and/or distributes various Human Resources-related materials including benefit information, summary plan descriptions, employee policy manuals, recruitment information, etc.
  • Assists with phone screens with applicants for vacant positions
  • Provides customer service functions by responding to employee requests and questions and investigate in conjunction with the HR Director to find solutions regarding general HR and benefit-related issues
  • Performs clerical functions as needed
  • Performs other related duties as required

Qualifications of the Human Resources Executive Assistant:

  • 2+ years’ within Human Resources or in a Human Resources support role/field
  • Proficient with the Microsoft Office Suite. Paycom is a plus
  • Knowledge/experience working with employees in a multi-state environment
  • Be a “self starter” with positive energy
  • Ability to meet deadlines
  • Ability to build relationships
  • Excellent customer service skills
  • Excellent written and oral communication skills

Education Requirements:

  • High school diploma is required
  • Associate’s degree or higher is preferred


  • Available
As a woman-owned firm, we value diversity. We are an equal opportunity employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request an accommodation.
Position ID: 114063