Office Assistant

About Atrium:

What you do matters. As a people-centric organization, we foster an environment of collaboration, high performance, and innovation where your talents are valued, and your achievements are celebrated. Join us and become part of an inclusive team.

Client Overview:

Our client is seeking an Office Assistant to support the daily operations of a fast-paced finance firm in Manhattan. The Office Assistant will report directly to senior team members and will be an essential part of keeping the office running smoothly and efficiently. This is a great opportunity for a detail-oriented and dependable individual looking to grow in an administrative role. This Office Assistant position offers a hands-on opportunity to grow within a stable, professional office environment. If you are an adaptable and motivated Office Assistant looking for your next opportunity, we encourage you to apply.

Salary/Hourly Rate:

$20/hr – $23/hr

Position Overview:

The Office Assistant will be responsible for a range of administrative and operational tasks to support both staff and leadership. The Office Assistant should be organized, proactive, and capable of managing multiple priorities in a professional office environment. This role is ideal for someone with a team mindset who is ready to be a key contributor from day one.

Responsibilities of the Office Assistant:

• General administrative duties, including supporting senior management as needed.
• Greeting office guests and answering phones, taking accurate messages, or transferring calls.
• Assisting staff with administrative needs such as copying, scanning, and preparing mail.
• Creating and maintaining organized filing systems (digital and paper).
• Updating and managing office contact lists and directories.
• Monitoring office supply levels and placing orders when needed.
• Coordinating with external IT support for basic tech issues and scheduling service as needed.
• Assisting with HR-related tasks like tracking PTO and attendance.
• Handling incoming and outgoing mail and package deliveries.
• Supporting scheduling and access coordination for internal meetings or external visitors.
• Assisting with marketing coordination tasks such as updating listings or preparing materials.
• Taking on special projects and responsibilities as assigned by management.

Required Experience/Skills for the Office Assistant:

• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational skills and attention to detail.
• Excellent communication skills – written and verbal.
• Ability to work collaboratively and independently in a fast-paced environment.

Preferred Experience/Skills for the Office Assistant:

• 2+ years of experience in a professional office setting, with prior Office Assistant or Administrative Assistant experience, is preferred.

Education Requirements:

• Bachelor’s degree is required.

Benefits:

• Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).

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As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
EOE/M/F/D/V/SO