Office Manager

JOB FUNCTION: Administrative Support
JOB TYPE: Temp to Hire
LOCATION: New York, NY
COMPENSATION: $55k - $60k
REMOTE / ONSITE: Onsite
POSTED: Jul 29, 2022

Our client is seeking an Office Manager for a fast-paced and growing marketing startup who will handle all aspects of running the day-to-day operations of the office as well as certain property management tasks. The Office Manager will report to senior partners of the company and play a pivotal role in helping the company run smoothly.

Salary/Hourly Rate:

$25/hr – $30/hr and ($55k – $60k annually)

Position Overview:

The Office Manager will play a crucial role in maintaining an organized and efficient office. This position will be play a big part of the company and give opportunity for growth. The Office Manager must be self-reliant, good at multi-tasking and have strong communication skills. The Office Manager is perfect for an organized and detail-oriented individual.

Responsibilities of the Office Manager:

  • General administrative duties, including supporting senior management members as needed.
  • Greeting office guests and answering phones, taking accurate and complete messages and/or transferring calls to appropriate individuals.
  • Assisting office personnel with all administrative tasks such as copying, scanning, preparing mailings (including FedEx and certified mail), and accepting mail and packages.
  • Creating and maintaining office files, both paper-based and electronic.
  • Creating and maintaining office and employee contact information (contractors, tenants, brokers, etc.).
  • Keeping track of office and building supplies and ordering supplies as needed.
  • Overseeing all office IT functions and coordinating with outside IT support, including scheduling repairs and maintenance of phone system, computers, and other office equipment.
  • Assisting in HR administration, including employee attendance and PTO tracking.
  • Assisting in preparing and mailing rent bills and accepting rent payment.
  • Assisting with updating property record summaries.
  • Scheduling service appointments and scheduling access to tenant spaces as needed.
  • Assisting the Property Management team with marketing available properties, including updating company website and property listings for e-mail distribution, sending listing sheets on available properties to brokers and referring inquiries to appropriate internal personnel and coordinating broker access to available properties.
  • Assuming additional responsibilities and perform special projects as needed or directed.

Qualifications of the Office Manager:

  • 2+ years of work experience in a professional office environment and previous Office Manager/Administrative Assistant experience.
  • Comfort with Microsoft Word, Excel, Outlook, PowerPoint is required.
  • Must be highly organized and detail-oriented as well as willing to roll up sleeves and take personal ownership for assigned tasks.
  • Strong written and verbal skills are a must.
  • Must be able to work cooperatively and collaboratively with all employees and external vendors.

Education Requirements:

  • Bachelor’s degree is required.

Benefits:

  • Atrium Care Package available, upon eligibility.
As a woman-owned firm, we value diversity. We are an equal opportunity employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request an accommodation.
Position ID: 112340