JOB TYPE: Direct Hire
LOCATION: Pittsburgh, PA
REMOTE / ONSITE: Onsite
POSTED: Jan 9, 2025
Our client is a full-service law firm providing high-quality legal services to individuals, businesses, and institutions across various industries. Their services span business restructuring, corporate matters, litigation, real estate, intellectual property, and more. They are seeking a highly organized and detail-oriented Part-Time Accounts Payable Clerk to support their Pittsburgh office. This position requires candidates with strong legal firm experience to assist with processing invoices, managing payments, and maintaining financial records within a professional law firm environment.
Salary/Hourly Rate:
Position Overview:
Responsibilities of the Accounts Payable Clerk:
- Invoice Management: Review, process, and record invoices from vendors, ensuring they are accurate and compliant with firm policies.
- Payment Processing: Prepare payment runs, process checks, wire transfers, and ACH payments, and ensure timely payment to vendors.
- Vendor Relations: Communicate with vendors to resolve any discrepancies, answer inquiries, and maintain positive relationships.
- Financial Record Keeping: Maintain accurate accounts payable records, including filing invoices and payment documentation.
- Reconciliation: Perform monthly reconciliation of accounts payable accounts and assist with month-end closing activities.
- Reporting: Provide reports on outstanding invoices, payments made, and vendor aging as needed by senior management.
- Compliance: Ensure adherence to firm policies and relevant legal requirements regarding payments and accounting practices.
- Administrative Support: Assist with additional administrative duties related to finance and accounting as needed, including data entry and financial reporting.
- This role requires a strong sense of initiative and the ability to handle responsibilities with discretion and professionalism in a fast-paced legal environment.
Qualifications of the Accounts Payable Clerk:
- Legal Firm Experience: A minimum of 3 years of experience working in a professional services or legal firm environment is required.
- Experience with accounts payable, financial record keeping, and compliance is essential.
- Organizational & Communication Skills: Must possess strong organizational skills and attention to detail.
- The ability to manage multiple tasks while maintaining accuracy is critical.
- Independent Worker: Ability to work independently, prioritize tasks, and make judgment calls when needed.
- Technical Skills: Strong proficiency with accounting software, Microsoft Excel, and other office tools. Experience with legal accounting software is a plus.
- Professional Interaction: Ability to represent the firm positively when interacting with clients, vendors, and all levels of personnel.
- Flexibility: Ability to work beyond standard office hours, as required.
Education Requirements:
- High school diploma or equivalent required.
- College, business school, or other relevant continuing education preferred.
Benefits:
- Competitive hourly rate.
- Health, dental, and vision insurance (if eligible).
- Paid time off and holidays (pro-rated based on hours worked).
- 401(k) with company match.
- Collegial work environment within a growing national law firms
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As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
EOE/M/F/D/V/SO
