Property Support Specialist

JOB FUNCTION: Administrative Support
JOB TYPE: Direct Hire
POSTED: Sep 20, 2022

Our client is a large developer, owner, and manager of Class A office properties in the United States. They develop state-of-the-art headquarters, workplaces, and destinations for forward-thinking companies and communities. They are seeking a Property Support Specialist to join their team!

Salary/Hourly Rate:


Position Overview:

The Property Support Specialist coordinates accounts payable and financial accounting services for the assigned portfolio. They Property Support Specialist review applications for vendor billings, identify, research and resolve any incorrect billings. Act as a resource responding in a timely manner to any internal and/or external inquiries.

Responsibilities of the Property Support Specialist:

  • Process vendor invoices utilizing required expense allocations and ensuring vendors are billing according to contracts, negotiated rates and property budgets
  • Perform invoice processing duties for the Property Management Office in a timely manner to avoid budget variances
  • Responsible for diligently reviewing invoices and proactively reaching out to vendors
  • Manage new vendor setup
  • Process/review employee reimbursement requests
  • Act as liaison between Property Managers and Property Accountants during quarterly close activities and the preparation of assigned accruals
  • Participate in the timely completion of the assigned portions of the annual operating budgets and related documents
  • Ensure compliance of Corporate policies and procedures as they relate to both accounts payable and accounts receivable administration
  • Provide support to Property Managers by producing, modifying and/or distributing various internal forms, spreadsheets, and miscellaneous deliverables
  • Provide backup administrative support related to maintaining property management operations as necessary

Qualifications for the Property Support Specialist:

  • Minimum of 2 to 5 years of progressively responsible administrative support experience and special projects experience required
  • Some experience in Accounts Payable preferred
  • Experience with an Accounts Payable Automation Software preferred
  • Related business/industry experience desirable
  • Excellent organizational skills with ability to set priorities, manage multiple projects, and meet project deadlines
  • Demonstrated ability to take initiative and lead projects
  • Ability to effectively interface with all departments of the company and to represent the company in a highly professional manner with all colleagues and outside partners

Education Requirements:

  • Bachelor’s degree is required


  • Client provided benefits, upon eligibility
  • Medical, Dental, and Vision
  • 401k match
  • PTO
  • Sick days
  • Paid holidays
As a woman-owned firm, we value diversity. We are an equal opportunity employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request an accommodation.
Position ID: 114146