Receptionist/Administrative Assistant

JOB FUNCTION: Administrative Support
JOB TYPE: Direct Hire
LOCATION: Pittsburgh, PA
COMPENSATION: $40k - $45k
REMOTE / ONSITE: Onsite
POSTED: Oct 14, 2024

Our client is seeking a friendly and organized Receptionist/Administrative Assistant to join their full-service law firm in Pittsburgh. If you are a motivated and detail-oriented individual with a passion for helping others, we encourage you to apply for this exciting opportunity to join our client’s team!

Salary/Hourly Rate:

$40k – $45k

Position Overview:

This Receptionist/Administrative Assistant role is essential in providing front-line support to clients and staff, ensuring the smooth operation of daily office activities. The ideal candidate for the Receptionist/Administrative Assistant role will possess excellent communication skills, attention to detail, and a professional demeanor.

Responsibilities of the Receptionist/Administrative Assistant:

  • Greet clients and visitors warmly, providing a positive first impression of the firm.
  • Answer and direct phone calls, taking messages as necessary and ensuring timely follow-up.
  • Schedule appointments, manage calendars, and coordinate meeting logistics for attorneys and staff.
  • The Receptionist/Administrative Assistant will maintain and organize client files, documents, and records in compliance with confidentiality standards.
  • Prepare and process correspondence, legal documents, and other paperwork as needed.
  • Assist with billing and invoicing processes, including data entry and filing.
  • Manage office supplies and inventory, placing orders as necessary to ensure efficient operations.
  • Perform general administrative tasks, including filing, scanning, and photocopying documents.
  • Support Legal staff with research and administrative tasks as needed.
  • Uphold a professional office environment and adhere to firm policies and procedures.

Qualifications for the Receptionist/Administrative Assistant:

  • Previous experience in a Receptionist or Administrative role, preferably in a legal or professional services environment.
  • Proficient in Microsoft Office Suite (Word, Excel, and Outlook) and comfortable with office technology.
  • Strong verbal and written communication skills, with the ability to interact effectively with clients and colleagues.
  • Excellent organizational skills and attention to detail, with the ability to manage multiple tasks and prioritize effectively.
  • The Receptionist/Administrative Assistant will have the ability to maintain confidentiality and handle sensitive information with discretion.
  • A positive attitude and a strong commitment to providing exceptional customer service.

Education Requirements:

  • High school diploma or equivalent is required.
  • Additional education or certification in office administration is preferred.

Benefits:

  • Competitive salary and benefits package.
  • Opportunities for professional development and growth within the firm.
  • A supportive and collaborative work environment.
As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
EOE/M/F/D/V/SO
Position ID: 151087