Senior Administrative Assistant

JOB FUNCTION: Administrative Support
JOB TYPE: Direct Hire
POSTED: Jan 23, 2023

Our client, a global real estate development and property management company, with award-winning development projects across the world, and over 2,000 employees. They are seeking a Senior Administrative Assistant to support their Chicago office. Our client has an established an extensive network of offices across the world to support their global operations, and is committed to building excellence, and sustainability. They are looking to add a Senior Administrative Assistant to join their team.

Salary/Hourly Rate:


Position Overview:

The Senior Administrative Assistant will be responsible for overseeing the Chicago office, coordinating travel, and processing travel expenses.

Responsibilities of the Senior administrative Assistant:

  • Providing clerical support to the office
  • Managing international and domestic travel for team members
  • Coordinating travel expenses and managing claims
  • Obtaining signature via DocuSign
  • Scheduling events and meetings
  • Maintaining organized filling systems and stocking office/kitchen supplies
  • Assisting with new-hire orientation in the NY office
  • Creating and preparing presentation materials as deemed appropriate (charts, tables, and graphs)
  • Managing outgoing mail
  • Ordering office supplies as necessary
  • Coordinating with building and office access for employees, visiting employees, and external visitors
  • Other projects as assigned

Qualifications for the Senior Administrative Assistant:

  • Must be a IL Notary Public, or become a Notary Public within 90 days
  • Proficient in Microsoft Office and Adobe Prof
  • Ability to multitask and meet strict deadlines
  • Strong organization skills and detail-orientated
  • Excellent communication skills
  • Experience coordinating domestic and international travel
  • A minimum of 2 year working in an administrative role
  • Must be able to work full-time

Education Requirements:

  • High school diploma or equivalent is required


  • Atrium Care Package available, upon eligibility
As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request an accommodation.
Position ID: 117869