Temp Administrative Assistant

JOB FUNCTION: Administrative Support
POSTED: Nov 7, 2022

Our client, a well known NYC cultural institution is looking for a Temp Administrative Assistant to support with front desk and administrative duties. A background in Art History is a plus, as basic knowledge will be helpful.

Salary/Hourly Rate:


Position Overview:

The ideal candidate to fill this Temp Administrative Assistant role will be extremely organized, a team player, and have at least 3 years of previous Administrative experience. The Temp Administrative Assistant provides departmental administrative and front desk support.

Responsibilities of the Temp Administrative Assistant:

  • Providing departmental administrative and front desk support
  • Answering phone calls on the department main line and for curator-in-charge
  • Providing back-up time keeping support
  • Filing departmental correspondence
  • Physically and digitally archiving object-related files
  • Managing and updating departmental calendar
  • Managing database of departmental contacts and providing updated mailing lists as necessary
  • Updating departmental card catalogue indices and object records
  • Liaising with registrar to arrange incoming object shipping
  • Generating departmental loan agreements and liaising with lenders through sign-off
  • Managing loan, gift, and purchase processes and deadlines, and submitting internal paperwork
  • Submitting orders for new and reprinted object labels
  • Managing ongoing cycle of departmental loan renewals
  • Managing outgoing loan processes and deadlines, and submitting internal paperwork
  • Coordinating couriers for outgoing loans

Qualifications for the Temp Administrative Assistant:

  • Must have strong communication skills and a proactive spirit
  • 3+ yrs. of experience in similar professional environment
  • Proficiency in Microsoft suite
  • Ability and desire to work in a fast-paced environment

Education Requirements:

  • Bachelor’s degree is required
  • Art history degree is a plus


  • Competitive benefits package
As a woman-owned firm, we value diversity. We are an equal opportunity employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request an accommodation.
Position ID: 115785