TRAVEL ADMINISTRATIVE ASSISTANT

JOB FUNCTION: Administrative Support
JOB TYPE: Direct Hire
LOCATION: Lexington, KY

COMPENSATION: $55k - $60k
MINIMUM EDUCATION: Bachelor's Degree
POSTED: Nov 24, 2021

Our client is an operationally-focused lower middle-market private equity firm with offices in New York City and Lexington, KY. The company specializes in making control equity investments in North American companies in the business-to-business (“B2B”) industrial and specialty distribution sectors with enterprise values up to $200M. Was founded on precisely that premise: committing to investing in the lower middle market while building a sustainable franchise for the long term. They are currently looking for a Travel Administrative Assistant to join their team.

Salary/Hourly Rate:

$55,000 – $60,000

Position Overview:

Looking for a Travel Administrative Assistant to provide administrative support for the operations partner and support the overall organization, with a huge focus on travel coordination for the company.

Responsibilities of the Travel Administrative Assistant:

  • Providing administrative support for Operations Partner and supports the overall organization
  • Managing day to day operations of the operating team office following all processes and systems
  • Coordinating travel for the Operating Team, managing operating billing to the portfolio companies, coordinating operating group led meetings and activities
  • Reporting directly to Operations Partner
  • Day-to-day clerical work – answering phone, preparing documents, presentations, etc.
  • Coordinates Operating Team activities as directed
  • Schedules and coordinates travel plans for all members of the operating group
  • Tracks and allocates time and expense billings for Scot and each operating professional to the designated operating accounts
  • Coordinates meetings in the Kentucky office
  • Manages calendars, schedules meetings for operators and portfolio companies
  • Responds to administrative requests from portfolio companies
  • Welcomes visitors
  • Cleans up meeting rooms after meetings
  • Takes notes at quarterly and weekly operating team meetings
  • Contributes meaningfully on Ops team ad hoc tasks and assignments
  • Collaborates with Controller by coordinating and reminding Operations team to submit monthly expense reports via Netsuite
  • Coordinates business travel
  • Makes all entries on Partner’s calendar for all travel including flights, activities, Uber / Taxi / Rental Car / Car Service, Hotels
  • Coordinates personal travel for Partner and his family
  • Runs errands as required
  • Reviews and allocates monthly
  • American Express billings
  • Signs documents as authorized by Partner

Qualifications for the Travel Administrative Assistant:

  • Proficient with Microsoft Office Programs (Outlook, Excel, Word, PowerPoint, etc.)
  • Notary (MiddleGround will assist)
  • Completed Bachelor’s Degree

Education Requirements:

  • Bachelor’s degree is required

Benefits:

  • Medical, Dental, and Vision
  • 401k match
  • Paid Time Off

As a woman owned firm, we value diversity. We are an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, genetic information or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

POSITION ID: 103589

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