Residential Legal Representative

Our client is a premier shared services property management company committed to delivering best-in-class management and administrative support to a select portfolio of distinguished clients. With a reputation built on excellence, they pride themselves on maintaining a superior team of professionals who are united by an unwavering dedication to integrity, transparency, and the highest standards of business ethics in every aspect of our work. Currently, they are looking to add a Residential Legal Representative to their team.

Salary/Hourly Rate:

$50k – $55k

Position Overview:

The Residential Legal Representative will serve as a vital liaison between property management, tenants, and the legal counsel representing the landlord in Housing Court proceedings. The Residential Legal Representative will possess strong communication skills, the ability to navigate sensitive situations with professionalism, and a solid understanding of housing laws and lease enforcement practices. The Residential Legal Representative plays a key role in ensuring that lease terms are upheld and that all parties are informed and aligned throughout the legal process.

Responsibilities of the Residential Legal Representative:

• Serve as the primary point of contact for tenant legal matters, including:
  • Responding to tenant inquiries regarding rent and legal actions.
  • Accepting and processing rent payments, including screening and inputting check data into tenant accounts.
  • Completing rental verification letters and forms.
  • Reviewing and processing evictions and legal notices.
• Coordinate with external legal counsel:
  • Maintain daily correspondence with attorneys to resolve Housing Court matters.
  • Prepare and submit documents for court proceedings and legal filings.
  • Follow up promptly on inquiries and documentation requests from counsel.
• Manage legal enforcement processes:
  • Review eviction actions, including scheduling or canceling with city marshals.
  • Coordinate with moving companies for scheduled evictions.
  • Monitor and follow up on signed or rejected warrants.
  • Screen monthly arrears reports and initiate legal action as needed.
• Court representation and documentation:
  • Prepare case files and supporting documentation for court proceedings.
  • Represent the landlord as a witness in NYC Housing Court and Small Claims Court.
  • Prepare tenant audit reports for court or upon request.
• Track legal case activity:
  • Maintain and update all legal activity in Yardi and internal tracking systems.
  • Monitor the Due Dates Report for DNAR, stipulations, non-payment, and holdover cases; take timely action on each.
  • Record court stipulations, follow up on tenant payments and defaults.
• Communication and internal coordination:
  • Notify Property Managers and Residential Property Administrators of HPD cases, violations, and required repairs.
  • Follow up on work tickets related to court stipulations and update counsel on status.
  • Keep internal stakeholders informed of all holdover proceedings and legal developments.
• Additional duties:
  • Notarize documents as needed.

Required Experience/Skills for the Residential Legal Representative:

• 1 – 2 years of administrative or legal interest experience.

Preferred Experience/Skills for the Residential Legal Representative:

• Experience in residential property management, housing court procedures, or lease enforcement preferred.
• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• Familiarity with Yardi or similar property management software a plus.
• Ability to handle sensitive tenant issues with discretion and professionalism.
• Notary Public certification (or willingness to obtain) preferred. 
• Comfortable working independently and within a collaborative team environment.

Education Requirements:

• Bachelor’s degree is required.

Benefits:

• Client-provided benefits available, upon eligibility.

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As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
EOE/M/F/D/V/SO