Executive Assistant

About Atrium:

What you do matters. As a people-centric organization, we foster an environment of collaboration, high performance, and innovation where your talents are valued, and your achievements are celebrated. Join us and become part of an inclusive team.

Client Overview:

Our client, a prestigious investment firm with a global presence and a high-touch client service model, is seeking a driven and professional Executive Assistant to join their Manhattan headquarters. They pride on discretion, excellence, and maintaining an efficient, high-performance culture.

Salary/Hourly Rate:

$38/hr – $45/hr

Position Overview:

The Executive Assistant will provide strategic administrative support to a small team of senior executives, ensuring that all logistics, communication, and scheduling needs are handled seamlessly. This role is ideal for someone who thrives under pressure, anticipates needs, and brings a confident presence to a dynamic office environment. The Executive Assistant will act as a trusted liaison and organizational partner in a role with high visibility and responsibility.

Responsibilities of the Executive Assistant:

• Coordinate tightly managed calendars and act as a gatekeeper for internal and external appointments.
• Handle domestic and international travel arrangements, including detailed itineraries and last-minute adjustments.
• Draft, proofread, and prepare confidential correspondence and presentation materials.
• Submit and track expense reports; assist with department billing or invoicing when needed.
• Maintain a smooth office workflow by organizing meetings, handling sensitive documents, and following up on deadlines.
• Interface with high-level clients, internal teams, and third-party partners on behalf of executives.
• Participate in occasional special projects requiring cross-functional coordination and discretion.

Required Experience/Skills for the Executive Assistant:

• 3+ years of experience as an Executive Assistant in a finance, consulting, or corporate environment.
• Advanced knowledge of Microsoft Outlook, Excel, PowerPoint, and Word.
• Strong time management skills with the ability to juggle shifting priorities.
• Excellent verbal and written communication skills.
• Discretion and sound judgment in managing confidential information.

Preferred Experience/Skills for the Executive Assistant:

• Experience supporting executives in an investment or private equity firm.
• Comfort operating in a fast-paced, high-stakes office with senior leadership visibility.
• Familiarity with CRM systems or travel/expense software (e.g., Concur, Salesforce).
• Professional polish and a strong sense of initiative.

Education Requirements:

• Bachelor’s degree required.

Benefits:

• Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).

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As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
EOE/M/F/D/V/SO