Part-Time Office Events Coordinator

About Atrium:

What you do matters. As a people-centric organization, we foster an environment of collaboration, high performance, and innovation where your talents are valued and your achievements are celebrated. Join us and become part of an inclusive team.

Client Overview:

Our client is a fast-growing global tech company specializing in AI-powered solutions for business process optimization. Their platform helps major organizations improve efficiency through data-driven insights. With a strong international presence and continued expansion, they’re now hiring a Part-Time Office Events Coordinator for their Redwood City office.

Salary/Hourly Rate:

$25/hr

Position Overview:

The Part-Time Office Events Coordinator is a part-time position responsible for designing, planning, and executing creative and engaging events that foster a positive workplace culture and strengthen employee connections. This role will oversee all aspects of in-office social activities, including catered lunches, happy hours, themed weeks, team-building activities, and special celebrations. The coordinator will collaborate with leadership, internal teams, and outside vendors to ensure seamless event execution and memorable experiences for employees.

Responsibilities of the Part-Time Office Events Coordinator:

• Plan, coordinate, and execute office events such as catered lunches, happy hours, holiday celebrations, themed weeks, and employee appreciation activities.
• Develop creative event concepts aligned with company culture and seasonal themes to encourage participation and engagement.
• Manage event budgets, track expenses, and ensure cost-effective solutions without compromising quality.
• Source, negotiate, and manage relationships with vendors including caterers, venues, entertainment providers, and décor suppliers.
• Handle event logistics including ordering food and supplies, coordinating deliveries, setting up and breaking down event spaces, and ensuring cleanliness post-event.
• Create and distribute event communications such as invitations, calendars, and reminders.
• Gather employee feedback to continuously improve event quality, variety, and participation.

Required Experience/Skills for the Part-Time Office Events Coordinator:

• 1 – 3+ years of experience in event planning or office coordination.
• Experience working with outside vendors.
• Proficiency in Microsoft Office.
• Ability to work a part-time schedule.

Preferred Experience/Skills for the Part-Time Office Events Coordinator:

• Strong organizational skills and attention to detail with the ability to manage multiple projects simultaneously.
• Excellent interpersonal and communication skills, both verbal and written.
• Creative mindset with the ability to generate fresh, engaging event ideas.
• Ability to work independently while collaborating with cross-functional teams.

Education Requirements:

• Bachelor’s degree preferred.

Benefits:

• Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).

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As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
EOE/M/F/D/V/SO