Executive Assistant

About Atrium:

What you do matters. As a people-centric organization, we foster an environment of collaboration, high performance, and innovation where your talents are valued and your achievements are celebrated. Join us and become part of an inclusive team.

Client Overview:

Our client, a prestigious financial services firm headquartered in Midtown Manhattan, is seeking a sharp, experienced, and highly discreet Executive Assistant to support their senior leadership team. This well-established firm is known for its commitment to excellence, fast-paced environment, and high-level client service. The ideal candidate will be a proactive problem-solver who thrives in a demanding, high-expectation workplace.

Salary/Hourly Rate:

$35/hr – $40/hr

Position Overview:

The Executive Assistant will provide dedicated support a team of 3 C-suite executives, handling a wide range of high-level administrative responsibilities with professionalism and confidentiality. The ideal Executive Assistant will be exceptionally organized, resourceful, and capable of anticipating needs before they arise. This role requires someone with superior communication skills, sound judgment, and the ability to manage complex schedules and priorities.

Responsibilities of the Executive Assistant:

• Managing complex calendars, including scheduling internal and external meetings across multiple time zones.
• Handling sensitive communications and maintaining strict confidentiality at all times.
• Coordinating travel arrangements, preparing detailed itineraries, and processing expense reports.
• Acting as a liaison between executives, clients, and internal teams.
• Preparing documents, presentations, and reports with a high level of accuracy and polish.
• Anticipating executive needs and proactively addressing logistical and administrative details.

Required Experiences/Skills for the Executive Assistant:

• Strong proficiency in Microsoft Office Suite, especially Outlook, Excel, and PowerPoint.
• Excellent time management, organizational, and communication skills.
• Ability to remain composed and professional in high-pressure situations.
• Demonstrated discretion and ability to handle confidential information.
• Flexible, detail-oriented, and dependable with a proactive approach.

Preferred Experiences/Skills for the Executive Assistant:

• Experience supporting executives within the financial services space.
• Prior interaction with high-profile clients.
• Demonstrated ability to handle multiple senior stakeholders simultaneously.

Education Requirements:

• Bachelor’s degree preferred but not required.

Benefits:

• Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).
• Potential to transition into a permanent Executive Assistant role.

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As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
EOE/M/F/D/V/SO