Administrative Support Specialist

About Atrium:

What you do matters. As a people-centric organization, we foster an environment of collaboration, high performance, and innovation where your talents are valued, and your achievements are celebrated. Join us and become part of an inclusive team.

Client Overview:

We are seeking an experienced and dedicated Administrative Support Specialist to join our client’s team at a prestigious higher education institution. 

Salary/Hourly Rate:

$24/hr

Position Overview:

The ideal candidate for the Administrative Support Specialist role will have substantial experience in providing high-level administrative support and a proven track record of working in a higher education environment. Proficiency in the Concur expense management system is essential for this role.

Responsibilities of the Administrative Support Specialist:

• Provide comprehensive administrative support to department heads, faculty, and staff, ensuring smooth and efficient office operations.
• Manage and process expense reports and reimbursements using Concur, ensuring accuracy and compliance with institutional policies.
• Oversee complex scheduling, organize meetings, and coordinate events, maintaining detailed calendars and ensuring timely communication and follow-ups.
• Serve as a liaison between departments, faculty, students, and external partners, handling inquiries and correspondence professionally and promptly.
• Maintain accurate records, files, and databases, ensuring confidentiality and compliance with institutional policies and regulations.
• Assist in the planning and execution of special projects, providing logistical and administrative support to ensure successful outcomes.
• Monitor and maintain office supplies, equipment, and facilities, coordinating with vendors and service providers as needed.

Required Experience/Skills for the Administrative Support Specialist:

• Minimum of 1 – 2 years of administrative support experience, preferably in a higher education setting.
• Demonstrated expertise in using Concur for expense management and reporting.
• Exceptional organizational, multitasking, and time-management skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills, with a customer service-oriented approach.
• High level of accuracy and attention to detail in all tasks.
• Ability to handle sensitive information with discretion and maintain a high level of professionalism in all interactions.

Preferred Experience/Skills for the Administrative Support Specialist:

• Experience within a prestigious higher education institution.
• Knowledge of academic administrative processes and procedures.
• Familiarity with other higher education administrative systems and tools.

Education Requirements: 

• Bachelor’s degree or equivalent experience in a related field.

Benefits: 

• Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).

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As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
EOE/M/F/D/V/SO