Senior Accounts Payable Specialist

About Atrium:

What you do matters. As a people-centric organization, we foster an environment of collaboration, high performance, and innovation where your talents are valued, and your achievements are celebrated. Join us and become part of an inclusive team.

Client Overview:

Our client is a global non-profit that specializes in public health programs. They are looking to add a Senior Accounts Payable Specialist to their team.

Salary/Hourly Rate:

$24/hr – $26/hr

Position Overview:

The Senior Accounts Payable Specialist handles day-to-day invoice and payment functions, ensuring transactions are completed on time and with accuracy. Responsibilities include processing bills, maintaining vendor records, and overseeing a secure vendor system within the organization’s financial software. This position requires strong organizational skills and close attention to incoming communications to support timely payments and resolve discrepancies efficiently.

Responsibilities of the Senior Accounts Payable Specialist:

• Review and process invoices, payment runs (ACH, wire, checks), and expense reports in NetSuite and Concur.
• Manage vendor relations, including onboarding, W9 collection, payment issue resolution, and international wire transactions.
• Maintain accurate vendor records and support documentation in NetSuite.
• Monitor the AP email inbox to ensure timely invoice processing and address discrepancies.
• Reconcile vendor statements and support month-end and audit processes with accurate reporting and documentation.
• Guide staff on AP procedures and assist in training and maintaining SOPs.
• Oversee 1099 preparation and ensure compliance with IRS and internal financial controls.
• Required Experience/Skills for the Senior Accounts Payable Specialist:
• Minimum of 3 – 5 years of full-cycle accounts payable experience.
• Experience in processing 150+ invoices a day.

Preferred Experience/Skills for the Senior Accounts Payable Specialist:

• Proficiency in Microsoft Office Suite, particularly Excel.
• Experience working in NetSuite or Salesforce, preferred.
• High level of accuracy and attention to detail.
• Strong analytical and problem-solving skills.
• Excellent verbal and written communication skills.
• Ability to work effectively both independently and as part of a team.

Education Requirements:

• Bachelor’s degree is preferred.

Benefits:

• Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).

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As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
EOE/M/F/D/V/SO