Accounts Payable Coordinator

About Atrium:

What you do matters. As a people-centric organization, we foster an environment of collaboration, high performance, and innovation where your talents are valued and your achievements are celebrated. Join us and become part of an inclusive team.

Client Overview:

Our client is a well-established organization within the manufacturing and distribution industry, known for its commitment to quality, innovation, and customer satisfaction. The company operates in a fast-paced, team-oriented environment and values accuracy, accountability, and continuous improvement. They offer a collaborative culture where employees are encouraged to take ownership of their work and contribute to the overall success of the business. They are now looking for an Accounts Payable Coordinator.

Salary/Hourly Rate:

$23/hr – $27/hr

Position Overview:

They are seeking an experienced Accounts Payable Coordinator to join their growing finance team. This role is responsible for managing all aspects of the accounts payable process, including invoice entry, payment processing, vendor communication, and account reconciliation. The ideal candidate will have strong attention to detail, excellent organizational skills, and the ability to work effectively in a dynamic, high-volume environment.

Responsibilities of the Accounts Payable Coordinator:

• Process vendor invoices and employee expense reports in accordance with company policy.
• Match, code, and enter invoices into the accounting or ERP system.
• Resolve invoice discrepancies by communicating with vendors and internal departments.
• Prepare and process payments (checks, ACH, and wire transfers) in a timely and accurate manner.
• Reconcile accounts payable transactions and ensure all payments are properly recorded.
• Maintain vendor records, including onboarding new vendors and updating contact or payment information.
• Assist with month-end closing activities such as accruals, reporting, and reconciliations.
• Provide documentation and support during audits.
• Identify and recommend opportunities to improve accounts payable processes and efficiency.
• Deliver excellent service to both internal and external stakeholders.

Required Experience/Skills for the Accounts Payable Coordinator:

• 2 – 4 years of accounts payable experience, ideally in a manufacturing or similar business environment.
• Proficiency with accounting or ERP systems and Excel.
• Strong understanding of accounts payable principles, invoice matching, and payment procedures.
• Excellent attention to detail, accuracy, and organization.
• Ability to prioritize multiple tasks and meet deadlines.
• Strong interpersonal and communication skills.
• Ability to work independently and as part of a collaborative team.

Preferred Experience/Skills for the Accounts Payable Coordinator:

• Experience with accounts payable automation tools or e-invoicing systems.
• Familiarity with purchase order and receiving processes.
• Exposure to process improvement or system implementation projects.
• Knowledge of 1099 reporting and vendor tax compliance requirements.

Education Requirements:

• Associate degree or higher is preferred.

Benefits:

• Medical/Dental/Vision, Life, EAP, Disability, 401(k), Vacation, Holiday, and Sick Time.

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As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
EOE/M/F/D/V/SO