Temporary Executive Assistant

About Atrium:

What you do matters. As a people-centric organization, we foster an environment of collaboration, high performance, and innovation where your talents are valued, and your achievements are celebrated. Join us and become part of an inclusive team.

Client Overview:

We are partnering with a leading global real estate and lifestyle company. As one of the most prominent privately-owned real estate firms in the U.S., our client manages over $60 billion in assets owned or under development. They are looking to add a Temporary Executive Assistant to their team.

Salary/Hourly Rate:

$30/hr

Position Overview:

The ideal candidate for the Temporary Executive Assistant role will maximize the efficiency of the executives’ time and serve as the primary liaison between their offices and other executive teams. This individual will proactively anticipate needs, coordinate logistics, and follow through on all requirements to enable the executives to perform at their highest level.

Responsibilities of the Temporary Executive Assistant:

• Manage complex calendars, schedule appointments, and prioritize meetings with executive guidance.
• Handle incoming calls, greet guests, coordinate conference rooms, and arrange meals.
• Serve as a primary point of contact between executives, internal teams, and external partners.
• Facilitate effective communication across departments and with external contacts.
• Prepare executives for meetings by providing necessary materials and ensuring adherence to schedules.
• Build and maintain strong relationships with executive contacts, becoming a trusted resource for the team.
• Coordinate travel arrangements, including flights, hotels, and ground transportation, and manage itinerary changes.
• Prepare expense reports and liaise with finance as required.
• Provide coverage at Reception when needed, including booking conference rooms, assisting visitors, and offering beverage service.
• Assist with personal tasks for executives, as needed.
• Support ad hoc projects and special assignments.

Required Experience/Skills for the Temporary Executive Assistant:

• 2 – 3 years of experience as an Executive Assistant or high-level Administrative/Project Manager Assistant.
• Excellent written and verbal communication skills.
• Professional demeanor with the ability to interact effectively across all levels of management.
• Strong attention to detail and exceptional organizational skills.
• Ability to thrive in a fast-paced environment, manage multiple priorities, and adapt quickly to changing demands.
• Sound judgment, discretion, and a strong sense of responsibility.

Preferred Experience/Skills for the Temporary Executive Assistant:

• Experience handling confidential information in a corporate environment is highly preferred.
• Self-motivated, proactive, and a collaborative team player.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Education Requirements:

• Bachelor’s degree is preferred.

Benefits:

• Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).

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As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
EOE/M/F/D/V/SO