Accounts Payable Specialist

Our client, a reputable and growing construction organization, is seeking an Accounts Payable Specialist to join their team based in Lakeland, FL. This is an incredible opportunity for an Accounts Payable Specialist to join during a growth period for an organization that offers a close-knit and collaborative environment.

Salary/Hourly Rate:

$55k – $70k DOE

Position Overview:

The Accounts Payable Specialist will join a cohesive Accounting department and report directly to the Controller. This is an involved and deadline-driven Accounts Payable Specialist position that requires a customer-first approach and the ability to work with a heightened sense of urgency. It will manage all Accounts Payable functions from start to finish.

Responsibilities of the Accounts Payable Specialist:

• Receive, process, verify, and reconcile invoices, including verifying approval on all invoices and checking requisitions across multiple entities (intercompany).
• Process and enter 150 – 200 invoices per week.
• Code invoices in alignment with the annual operating budget and to the appropriate business unit.
• Demonstrate a familiarity with the Chart of Accounts structure and layout, including a strong understanding of debits and credits.
• Reconcile processed work by verifying entries and comparing system reports to balances.
• Charge expenses to accounts and cost centers by analyzing invoice/expense reports and recording entries.
• Manage difficult vendor situations, respond promptly to vendor needs, solicit vendor feedback to improve service, respond to requests for service and assistance, and meet commitments.
• Ensure credit is received for outstanding memos.
• Demonstrate a knowledge of A/P month-end accruals and processes (W9/1099).
• Maintain accounting ledgers by verifying and posting account transactions.
• Verify vendor accounts by reconciling monthly statements and related transactions.
• Maintain historical records by scanning and electronically filing documents.
• Ensure sales taxes are not included or paid on invoices.
• Protect the organization’s value by keeping information confidential.

Required Experience/Skills for the Accounts Payable Specialist:

• 3 to 5+ years of full-cycle accounts payable processing and vendor management experience.
• Proficient in using SAGE 300 and/or other accounting ERP systems, expense and reporting tools for Accounts Payable.
• Ability to meet deadline requirements and manage multiple projects simultaneously, set priorities, identify, and address problematic situations.

Preferred Experience/Skills for the Accounts Payable Specialist:

• Proficient in Microsoft Excel (v/h-lookups, pivot tables, formulas, sum if).
• Experience working in the construction industry.

Education Requirements:

• Bachelor’s degree in Accounting, Finance, or Economics, but it is highly preferred.

Benefits:

• Medical, dental, and vision (Single/Family) provided.
• 401(K) with company match contribution.
• Generous PTO policy.

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EOE/M/F/D/V/SO