Office Coordinator

About Atrium:

What you do matters. As a people-centric organization, we foster an environment of collaboration, high performance, and innovation where your talents are valued and your achievements are celebrated. Join us and become part of an inclusive team.

Client Overview:

Our client, a dynamic creative agency renowned for innovative advertising campaigns, is seeking an Office Coordinator to join their administrative team on a contract basis. The company fosters a collaborative environment where ideas thrive, and this is an open-ended contract opportunity.

Salary/Hourly Rate:

$25/hr

Position Overview:

The Office Coordinator will provide administrative and operational support to brokers and internal staff, managing office logistics, scheduling, and communications to ensure a smooth and efficient office environment. The ideal Office Coordinator is detail-oriented, proactive, and thrives in a professional, client-facing setting, playing a crucial role in daily operations within a fast-paced, growing team.

Responsibilities of the Office Coordinator:

• Serve as the primary point of contact for office-related needs while providing administrative support to internal staff.
• Maintain calendars, coordinate meetings, and manage conference room scheduling.
• Order office supplies, manage inventory, and ensure smooth daily office operations.
• Greet clients, vendors, and visitors while maintaining a professional front desk presence.
• Coordinate incoming and outgoing mail, deliveries, and messenger services.
• Support internal communications, team coordination, and maintain office procedures and operational checklists.
• Take on special projects and additional responsibilities as assigned.

Required Experience/Skills for the Office Coordinator:

• 2+ years of experience in an office coordinator, administrative, or front office role.
• Strong organizational skills with the ability to multitask effectively.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Excellent written and verbal communication skills.
• Professional demeanor with the ability to work with discretion.
• Ability to work independently and collaboratively as part of a team.

Preferred Experience/Skills for the Office Coordinator:

• Exposure to advertising, marketing, or creative industries.
• Experience working in a fast-paced, client-facing business environment.

Education Requirements:

• Bachelor’s Degree highly preferred.

Benefits:

• Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).

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As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
EOE/M/F/D/V/SO