Office Assistant

About Atrium:

Client Overview:

Our client, a well-established hedge fund, is seeking an experienced and highly dependable Office Assistant to support day-to-day operations in a fast-paced investment environment. This role is ideal for a polished administrative professional who enjoys being the backbone of an office and takes pride in keeping operations running smoothly.

Salary/Hourly Rate:

$25/hr
$56k Annually upon conversion to permanent

Position Overview:

The Office Assistant will provide comprehensive administrative and operational support to multiple teams within the organization. The ideal candidate brings 5+ years of office assistant experience, exceptional organizational skills, and the professionalism required to thrive in a corporate financial environment. This position requires someone proactive, detail-oriented, and comfortable handling a variety of responsibilities while maintaining confidentiality and a high level of service.

Responsibilities of the Office Assistant:

• Manage day-to-day office operations and administrative functions.
• Answer phones, greet visitors, and maintain a professional office environment.
• Coordinate conference rooms, meetings, and catering requests.
• Order and maintain office and kitchen supplies.
• Process incoming and outgoing mail, packages, and deliveries.
• Assist with calendar coordination and scheduling as needed.
• Support expense reporting, filing, scanning, and document management.
• Coordinate with vendors, building management, and service providers.
• Maintain organized records and office systems.
• Provide administrative support for special projects and team initiatives.

Required Experience/Skills for the Office Assistant:

• 5+ years of Office Assistant experience is required.
• Previous experience in a corporate or professional services environment.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel.
• Strong attention to detail and follow-through.
• Professional demeanor and ability to handle confidential information.
• Ability to thrive in a fast-paced, team-oriented environment.

Preferred Experience/Skills for the Office Assistant:

• Experience within financial services, investment firms, hedge funds, or private equity environments.
• Exposure to supporting executive teams or high-level professionals.
• Vendor coordination and office operations experience.

Education Requirements:

• Bachelor’s degree is preferred.

Benefits:

• Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).

Job Wrapping ID: #LI-AJ3

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As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
EOE/M/F/D/V/SO