Legal Secretary

About Atrium:

Client Overview:

Our client, a well-established Florida law firm, is seeking an experienced Legal Secretary to join its Fort Lauderdale office. This position offers the opportunity to support a busy litigation practice handling complex medical malpractice matters in a collaborative and professional environment.

Salary/Hourly Rate:

$70,000 – $90,000

Position Overview:

The Legal Secretary will provide comprehensive administrative and litigation support to attorneys throughout all phases of medical malpractice litigation, from pre-suit through trial and appeal. The ideal candidate is highly organized, proactive, and experienced in managing complex litigation files in a fast-paced legal setting.

Responsibilities of the Legal Secretary:

• Prepare, proofread, and format pleadings, discovery, correspondence, and other legal documents.
• Maintain and organize electronic and physical case files from case inception through closing.
• Coordinate attorney calendars, including hearings, depositions, mediations, meetings, and other litigation events.
• Monitor court deadlines and ensure timely filings in both state and federal courts.
• Assist with discovery, trial preparation, exhibit organization, and deposition coordination.
• File legal documents electronically with state and federal courts.
• Perform administrative tasks including opening new matters, conflict checks, time entry, expense reports, and travel coordination.
• Communicate with clients, opposing counsel, court personnel, and third-party vendors as needed.

Required Experience/Skills for the Legal Secretary:

• 3–5+ years of Medical Malpractice Legal Secretary experience required.
• Strong knowledge of Florida state and federal court procedures, including e-filing.
• Experience supporting attorneys through all phases of litigation.
• Excellent organizational, proofreading, and document formatting skills.
• Ability to manage multiple priorities and meet strict deadlines.
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel).
• Experience with legal document management systems (iManage or similar) preferred.
• Strong communication skills and the ability to work effectively in a team-oriented environment.

Preferred Experience/Skills for the Legal Secretary:

• Trial preparation experience.
• Experience supporting multiple attorneys in a fast-paced litigation practice.

Education Requirements:

• High school diploma or equivalent required.
• Legal Assistant or Legal Secretary certificate is a plus.

Benefits:

• Medical, Dental, and Vision.
• 15 days of PTO.
• 401k availability.

Job Wrapping ID: #LI-AJ3

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As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
EOE/M/F/D/V/SO