Administrative Assistant

About Atrium:

Client Overview:

Our client is a community-driven enterprise located in South Orange, NJ, specializing in innovative academic solutions for future leaders. Committed to quality and long-term partnerships, this organization supports their clients from initial consultation through deployment and ongoing optimization, ensuring that each solution delivers sustainable value and tangible business outcomes. Currently, they are looking to add an Administrative Assistant to their team.

Salary/Hourly Rate:

$25/hr

Position Overview:

The Administrative Assistant will provide high-level administrative support to the Vice President of Operations. This role involves managing complex calendars, coordinating events, and handling confidential correspondence. The ideal candidate will demonstrate professionalism, attention to detail, and the ability to interact with high-profile individuals. Must be legally authorized to work in the United States.

Responsibilities of the Administrative Assistant:

• Manage the Vice President’s calendar, prioritize appointments, and schedule meetings.
• Prepare and edit a variety of written communications, including confidential correspondence and reports.
• Coordinate logistics for internal and external meetings, including Board-level engagements and donor events.
• Handle expense reporting, budget tracking, and procurement processes.
• Arrange detailed domestic and international travel plans, ensuring accuracy and timeliness.
• Maintain filing systems and manage high-volume communications on behalf of the Vice President.

Required Experience/Skills for the Administrative Assistant:

• Proven experience supporting senior executives with calendar and travel management.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong written and verbal communication skills with attention to detail.
• Calendar management skills.
• Ability to work independently with discretion and sound judgment.
• Experience handling confidential information professionally.

Preferred Experience/Skills for the Administrative Assistant:

• Familiarity with Raiser’s Edge, Blackbaud, or similar donor management software.
• Experience in higher education or non-profit environments.
• Strong organizational and multitasking abilities.
• Event planning and coordination experience.
• Knowledge of procurement and budget management processes.

Education Requirements:

• Bachelor’s degree is preferred. Equivalent experience will be considered.
• Coursework or training in business administration or related field is a plus.
• Continued professional development in administrative best practices is desirable.

Benefits:

• Atrium Care Package available upon eligibility (including healthcare plans, discount programs, and paid time off).

Job Wrapping ID: #LI-AJ3

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As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
EOE/M/F/D/V/SO