Accounts Payable Specialist

About Atrium:

Client Overview:

Our client is a nationally recognized, Am Law-ranked law firm with offices throughout the United States and internationally. The firm offers a collaborative, fast-paced environment where employees have the opportunity to support sophisticated legal practices while advancing their careers within a respected professional services organization. Our client is seeking a detail-oriented Accounts Payable Specialist to support firm-wide accounts payable operations.

Salary/Hourly Rate:

$55,000 – $65,000

Position Overview:

The Accounts Payable Specialist will be responsible for full-cycle AP processing, vendor maintenance, payment processing, expense reimbursements, and ensuring compliance with firm policies. The ideal candidate has experience in a high-volume AP environment, strong Excel skills, and thrives in a deadline-driven professional services setting.

Responsibilities of the Accounts Payable Specialist:

• Process high-volume vendor invoices, expense reimbursements, credit memos, and refunds while ensuring accuracy and compliance with firm policies.
• Set up and maintain vendor records, including tax documentation, payment information, and vendor master data.
• Verify invoice coding, assign general ledger accounts, and route invoices through the approval process.
• Prepare and process payments via check, ACH, and wire transfers while maintaining accurate payment records.
• Process employee expense reimbursements and ensure all required approvals and supporting documentation are obtained.
• Utilize Excel to prepare invoice import files and support ERP upload processes.
• Maintain organized AP records to support audits, compliance, and 1099 reporting requirements.
• Respond to vendor and internal inquiries while partnering with departments to resolve payment issues.

Required Experience/Skills for the Accounts Payable Specialist:

• Minimum 2 years of high-volume Accounts Payable or general accounting experience.
• Experience within a legal, professional services, public accounting, or corporate environment preferred.
• Strong understanding of accounts payable principles, invoice processing, and vendor management.
• Advanced organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities and meet strict deadlines in a fast-paced environment.
• Strong communication and problem-solving skills.
• Proficiency in Microsoft Excel, Word, Outlook, and other Microsoft Office applications.

Preferred Experience/Skills for the Accounts Payable Specialist:

• Experience with Aderant Expert, Concur, or similar ERP/AP systems.
• Experience processing high-volume payments through ACH, wire, and check.
• Familiarity with general ledger coding and 1099 compliance.
• Experience working in a large professional services or law firm environment.

Education Requirements:

• Bachelor’s Degree is a plus.

Benefits:

• Medical, Dental, and Vision.
• PTO.
• 401k.

Job Wrapping ID: #LI-AJ3

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As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
EOE/M/F/D/V/SO