Accounts Payable Administrator II

About Atrium:

Client Overview: 

For more than a century, our client’s organization has devoted their energy, innovation, and expertise to excellence in their industry. Their goal is to offer high-quality, reliable, and effective solutions to satisfy the needs and desires of those they serve with sincerity and responsibility across diverse markets. They are currently looking to add an Accounts Payable Administrator II to their team.

Salary/Hourly Rate: 

$22/hr – $24/hr

Position Overview: 

The Accounts Payable Administrator II is responsible for the completion of Procure-to-Pay (P2P) specific tasks, which encompasses the financial management of the company’s expenses by receiving, processing, verifying, and reconciling invoices in an effective, timely, and accurate manner. This role requires working well in a fast-paced environment, assisting team members when needed, and providing support to leadership while maintaining high organization and attention to detail.

Responsibilities of the Accounts Payable Administrator II:

• Heavy high-volume invoice processing (100 – 120 invoices per day) across supply chain and domestic accounts.
• Work autonomously to electronically process accounts payable transactions by way of 3-way matching.
• Review purchase orders and resolve discrepancies by managing parked and blocked reports to facilitate timely vendor payments.
• Respond to internal and external customer inquiries, including vendor and procurement issues.
• Coordinate assigned activities within the accounts payable function to ensure accurate and timely payment processing.
• Ensure invoices are posted according to terms to maximize discount opportunities.
• Reconcile monthly vendor statements, transactions, duplicate payment claims, and affiliate invoices.
• Ensure all vendor statements are properly reconciled to maintain timely GR/IR review and accurate posting of in-transit inventory.
• Calculate and report sales tax based on paid invoices.
• Interact daily with divisional stakeholders to research discrepancies and resolve non-compliance issues.
• Prepare accounting records, reports, and variance analysis for senior leaders and internal audit requests.
• Function as an AP Champion to ensure proper compliance with approved company policies and procedures.
• Participate in process improvement initiatives and special projects to enhance Global Business Services workflows.

Required Experience/Skills for the Accounts Payable Administrator II:

• 3 – 5 years of dedicated Accounts Payable experience required.
• Solid understanding of the complete Procure-to-Pay (P2P) process.
• Proven ability to thrive in a fast-paced, high-volume environment with minimal supervision.
• Intermediate to Advanced proficiency in Microsoft Excel.
• Strong variance analysis research experience and understanding of financial/operational controls.
• Very organized, detail-oriented, with resourceful problem-solving and analytical skills.
• Excellent interpersonal, customer service, and communication skills to collaborate effectively in a networked team and open-floor office environment.
• Ability to handle complex journal entries and multitask efficiently.

Preferred Experience/Skills for the Accounts Payable Administrator II:

• Experience with SAP (ECC/S4HANA) or similar large ERP systems.

Education Requirements:

• High school diploma or equivalent is required.
• Associate’s or Bachelor’s degree in Accounting, Finance, or Business Administration is preferred.

Benefits:

• Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).

Job Wrapping ID: #LI-AJ3

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As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
EOE/M/F/D/V/SO