IT Procurement Analyst (Part-Time)

About Atrium:

Client Overview:

Our client is a mission-driven nonprofit organization focused on advancing their mission through effective operations, responsible resource management, and collaboration across departments. The organization values fiscal responsibility, operational efficiency, and technology solutions that help teams deliver meaningful results. They are currently looking to add a detail-oriented IT Procurement Analyst (Part-Time) to their team. The ideal candidate for the IT Procurement Analyst (Part-Time) position is highly organized, financially meticulous, and comfortable proactively following up with stakeholders to keep invoices, approvals, and contracts moving forward. The role is well suited to someone who can work independently and maintain consistent accuracy within a limited weekly schedule.

Salary/Hourly Rate:

$25/hr – $35/hr Based on experience.

Position Overview:

The IT Procurement Analyst (Part-Time) will support IT financial operations, vendor invoice processing, procurement administration, and contract tracking. This role will help ensure technology-related expenses are accurately coded, properly approved, and paid on time while improving visibility into IT spending and vendor commitments. Working approximately 10 hours per week, the successful candidate will process a high volume of invoices, reconcile discrepancies, monitor approvals, and coordinate vendor agreements across IT, Finance, and Legal. The IT Procurement Analyst (Part-Time) will also help improve internal processes, maintain consistent financial reporting, and strengthen tracking of technology-related contracts and committed spend. This is an initial 4 – 6-month contract with potential to transition to a longer-term contract or permanent position.

Responsibilities of the IT Procurement Analyst (Part-Time):

• Process approximately 90 IT vendor invoices per month, including software licenses, SaaS subscriptions, hardware, telecommunications, and consulting services.
• Review, code, and submit invoices in Workday, ensuring accurate allocation to general ledger accounts, cost centers, projects, and spend categories.
• Allocate invoices across multiple IT cost centers when necessary and maintain consistent coding practices to support reliable reporting and forecasting.
• Validate invoice amounts against contracted rates, agreed quantities, purchase orders, and approved scopes of work.
• Investigate and resolve invoice discrepancies with vendors, Finance, and internal stakeholders before payments are processed.
• Route invoices to appropriate IT budget owners for approval and follow up on outstanding approvals, overdue payments, and Accounts Payable exceptions.
• Track IT spending against established budgets and prepare Excel reports, dashboards, and financial summaries for IT leadership.
• Manage the submission, routing, and tracking of vendor agreements, including Statements of Work (SOWs), Master Services Agreements (MSAs), Non-Disclosure Agreements (NDAs), order forms, amendments, and renewals.
• Coordinate contract reviews and approvals across IT, Legal, and Finance to support timely execution and renewal management.
• Expand contract tracking to include order forms and other committed spend that may not currently be captured in existing repositories.
• Maintain accurate procurement records and agreement documentation to improve spend visibility and forecast accuracy.
• Develop and document standard operating procedures (SOPs) to improve invoice processing, coding consistency, contract tracking, and overall operational efficiency.
• Handle sensitive financial and contractual information with discretion, confidentiality, and integrity.

Required Experience/Skills for the IT Procurement Analyst (Part-Time):

• 3 – 5 years of relevant experience in business operations, financial operations, procurement, or a related field.
• Demonstrated experience with high-volume invoice processing and Accounts Payable.
• Advanced Microsoft Excel skills, including the ability to organize financial data, create reports, and analyze spending.
• Strong attention to detail and a proven ability to maintain accurate financial coding across a high volume of transactions.
• Familiarity with ERP systems and financial reporting tools.
• Ability to reconcile invoices against contracts, purchase orders, pricing terms, and approved services.
• Strong follow-up and organizational skills to track approvals, resolve discrepancies, and manage competing priorities.
• Excellent written and verbal communication skills, with the ability to work diplomatically with vendors and stakeholders across departments.
• Ability to work independently, manage responsibilities with limited supervision, and meet deadlines.
• Strong sense of fiscal responsibility, integrity, and confidentiality when handling sensitive financial and contractual information.

Preferred Experience/Skills for the IT Procurement Analyst (Part-Time):

• Experience supporting IT procurement, technology vendor management, or financial operations within an IT department.
• Experience with Workday is preferred.
• Familiarity with software licensing, SaaS subscriptions, telecommunications, hardware purchasing, and consulting agreements.
• Experience coordinating vendor contracts, including SOWs, MSAs, NDAs, order forms, amendments, and renewals.
• Experience developing SOPs, improving financial workflows, and standardizing operational processes.
• Proficiency in Microsoft Office 365, PowerPoint, and collaboration tools.
• Experience building financial dashboards, spend reports, or budget-tracking tools.
• Familiarity with nonprofit organizations or mission-driven environments.

Education Requirements:

• Bachelor’s degree in Business, Finance, Information Systems, or a related field is preferred.
• Equivalent relevant professional experience may be considered.

Benefits:

• Fully remote work arrangement.
• Part-time schedule of approximately 10 hours per week.
• Initial 4 – 6-month contract with potential for extension or conversion to a permanent position.
• Opportunity to contribute to IT financial operations, procurement process improvements, and contract management.
• Cross-functional exposure to IT, Finance, Legal, and external vendor relationships.
• Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).

Job Wrapping ID: #LI-AJ3

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As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
EOE/M/F/D/V/SO