Executive Assistant

About Atrium:

Client Overview:

Our client is a growing manufacturing organization specializing in wholesale distribution. They are seeking an Executive Assistant to provide administrative support to senior leadership while assisting members and customers with day-to-day inquiries and operational needs.

Salary/Hourly Rate:

$55k

Position Overview:

The Executive Assistant combines administrative support for senior leadership with day-to-day assistance for members and customers. This role requires a highly organized professional who can manage executive priorities, support office operations, and deliver exceptional customer service while maintaining a high level of professionalism and discretion.

Responsibilities of the Executive Assistant:

• Oversee senior leaders’ schedules, including appointments, meetings, and travel logistics.
• Draft and format emails, slide decks, reports, and other meeting materials.
• Process and reconcile expenses, monitor approvals, and maintain organized documentation.
• Arrange internal and external meetings and ensure follow-up on assigned tasks.
• Review and route incoming calls, emails, and messages to appropriate contacts.
• Manage sensitive information with a high level of discretion and professionalism.
• Support day-to-day office activities and assist with ad hoc initiatives and projects.
• Address member inquiries via phone and email with a calm, courteous, and solution-focused approach.
• Provide assistance with order status, account details, and use of internal systems or platforms.
• Partner with cross-functional teams to resolve issues and keep stakeholders informed.
• Log incoming requests, monitor open items, and ensure timely completion.
• Identify complex or high-priority concerns and escalate them to the appropriate team or leader.

Required Experience/Skills for the Executive Assistant:

• Previous experience in administrative support, executive assistance, customer service, or a related role.
• Strong written and verbal communication skills.
• Excellent organizational skills.

Preferred Experience/Skills for the Executive Assistant:

• Experience in wholesale or distribution.

Education Requirements:

• Bachelor’s degree preferred.

Benefits:

• Medical.
• Dental.
• Vision.
• 401(k).
• Paid Time Off (PTO).

Job Wrapping ID: #LI-AJ3

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As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
EOE/M/F/D/V/SO