Billing Administrator

About Atrium:

Client Overview:

Our client is a well-established, fast-growing engineering firm located in the greater Monmouth County area. They are seeking a skilled Billing Administrator to join their expanding team. This organization is continuing to grow and seeking a professional who can succeed both collaboratively and independently in a dynamic environment.

Salary/Hourly Rate:

$30/hr – $35/hr

Position Overview:

The Billing Administrator will manage high-volume monthly project billing, collaborate with vendors, and oversee billing coordination processes. This role works closely with the Finance department. Experience with financial analysis and data entry is highly desirable.

Responsibilities of the Billing Administrator:

• Prepare, review, and process high-volume monthly project invoices for public-sector engineering projects.
• Analyze and apply public contracts, task orders, amendments, and fee schedules to ensure billing accuracy and compliance.
• Establish and maintain projects within the accounting system in alignment with contract terms, billing rates, and authorization thresholds.
• Track project budgets and contract balances to ensure precise billing.
• Complete monthly project budget reconciliations and investigate any discrepancies.
• Partner with Project Managers to address billing inquiries, contract-related concerns, and client questions.
• Generate and support ad hoc billing and project reporting as needed.
• Input and validate project expenses and billing data every week.

Required Experience/Skills for the Billing Administrator:

• 3 – 5 years of experience in engineering and project billing.
• Proficiency in Microsoft Excel.
• Strong organizational and time-management abilities.
• Excellent communication, customer service, and interpersonal skills.

Preferred Experience/Skills for the Billing Administrator:

• Advanced Excel capabilities and billing analysis experience.
• Familiarity with billing or accounting software is a plus.
• Experience with Deltek is preferred.

Education Requirements:

• Associate’s degree is required.
• Bachelor’s degree is strongly preferred.

Benefits:

• Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).

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As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
EOE/M/F/D/V/SO