Billing Specialist

About Atrium:

Client Overview:

Our client is a global company with extensive resources and a strong reputation for technical expertise and dedication, delivering smart, scalable solutions for challenging projects in sectors such as water, environment, infrastructure, resource management, energy, and international development. They are currently looking to add a Billing Specialist to their team.

Salary/Hourly Rate:

$50k – $60k

Position Overview:

The Billing Specialist provides advanced support to the Billing & Collections Department, handling complex billing, collections, cash application, and project setup activities across multiple systems. The role ensures invoices are prepared accurately and comply fully with contractual, regulatory, and audit requirements, while supporting timely cash collection and resolution of billing issues.

Responsibilities of the Billing Specialist:

• Prepare and submit high-volume, complex client invoices in compliance with contracts, policies, and regulations.
• Maintain accurate billing accounts and project setups across financial systems.
• Review billing data for accuracy, completeness, and compliance; process adjustments, credits, and rebills.
• Develop, follow, and maintain SOPs and work instructions, and adhere to internal approval processes.
• Audit and reconcile billing documentation and support internal and external audits.
• Serve as the primary billing and collections contact for assigned portfolios; provide backup as needed.
• Collaborate with Project Management, Contracts, and Finance to resolve billing, setup, and cash flow issues.
• Manage collections efforts, client communications, and resolution of unapplied cash.
• Analyze billing and accounts receivable data using Excel-based reports.
• Mentor junior staff, support peak workloads, and maintain a flexible schedule during close and high-demand periods.

Required Experience/Skills for the Billing Specialist:

• 5 – 7 years of progressive Accounts Receivable experience, including billing and collections.
• Experience with project setup and billing configuration preferred.
• Strong attention to detail and accuracy.
• Advanced Excel skills.
• Ability to meet aggressive deadlines and manage competing priorities.
• Strong communication and collaboration skills.
• Ability to work independently and as part of a team.

Preferred Experience/Skills for the Billing Specialist:

• Experience with ERP systems preferred.
• Experience in construction, engineering, or consulting is highly preferred

Education Requirements:

• Bachelor’s degree in Accounting, Finance, or a related field is preferred.

Benefits:

• Medical, dental, and vision.
• 401(K).
• Paid time off.
• Holiday pay

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As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
EOE/M/F/D/V/SO