Office Coordinator

About Atrium:

Client Overview:

Our client is a full-service real estate company dedicated to helping clients buy, sell, rent, and invest in commercial properties. They specialize in property sales, leasing, property management, and real estate investment consulting. They are known for combining market knowledge, modern technology, and a client-focused approach to ensure every experience is successful. Our client is seeking an experienced Office Coordinator to work in the NYC Headquarters!

Salary/Hourly Rate:

$20/hr – $25/hr

Position Overview:

The Office Coordinator will provide administrative and operational support to internal staff, managing office logistics, scheduling, and communications. The ideal Office Coordinator is detail-oriented, proactive, and thrives in a professional, client-facing setting. This role offers the chance to be an integral part of a fast-paced, growing team.

Responsibilities of the Office Coordinator:

• Serve as the primary point of contact for office-related needs.
• Provide administrative support to staff.
• Maintain calendars, coordinate meetings, and arrange conference room scheduling.
• Order office supplies and manage inventory to ensure smooth daily operations.
• Greet clients, vendors, and visitors while maintaining a professional front desk presence.
• Coordinate incoming and outgoing mail, deliveries, and messenger services.
• Support internal communications and team coordination.
• Track and maintain office procedures and operational checklists.
• Take on special projects and additional responsibilities as assigned.

Required Experience/Skills for the Office Coordinator:

• 2+ years of experience in an office coordinator, administrative, or front office role.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent written and verbal communication skills.
• Professional demeanor and ability to work with discretion.
• Ability to work independently and as part of a team.

Preferred Experience/Skills for the Office Coordinator:

• Exposure to real estate.
• Experience working in a fast-paced, client-facing business environment.

Education Requirements:

• Bachelor’s degree is preferred, but not required.

Benefits:

• Comprehensive benefits package including health, dental, and vision insurance.

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As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
EOE/M/F/D/V/SO